Executive Office Assistant

HUMAN-AI-Z Nexus Technology; Dubai; On-site; AED 134,000 - 234,000; Full time

Benefits offered by this job

Opportunity to work in DIFC

Exposure to UHNW clients

Premium hospitality role

International corporate environment

Job summary

HUMAN-AI-Z Nexus Technology in DIFC seeks an Office Assistant to deliver polished, discreet executive support and premium hospitality to UHNW clients, senior executives and guests. You will manage day-to-day office operations, coordinate meetings, prepare rooms and refreshments, and ensure impeccable presentation across reception and facilities.

In this high-visibility role, you will maintain discretion and professionalism while supporting the wider team in a fast-paced corporate environment

Qualifications

• Experience in luxury hospitality, private offices, family offices or five-star settings.
• Experience serving high-profile clients and UHNW individuals is highly desirable.
• Excellent spoken and written English; professional presentation.

Responsibilities

• Welcome and professionally assist clients, investors, senior executives and corporate guests.
• Provide discreet, attentive and highly personalised hospitality to UHNW individuals and high-profile guests.
• Prepare meeting rooms to an exceptional standard before meetings and ensure refreshments and equipment are ready.
• Monitor meetings discreetly and anticipate guest requirements without being intrusive.
• Clear and reset meeting rooms promptly and discreetly.
• Support private lunches, executive meetings, investor meetings, events and other corporate functions.
• Maintain consistently high standards of presentation across the office, reception, meeting rooms and hospitality areas.
• Support the smooth day-to-day operation of the DIFC office.
• Monitor and replenish office, kitchen and hospitality supplies.
• Coordinate food, beverage, stationery and other office-related orders.
• Receive and coordinate deliveries, couriers and packages.
• Assist with meeting room bookings, preparation and scheduling.
• Support general administrative tasks including printing, scanning, filing and document preparation.
• Assist with coordinating office maintenance, cleaning, repairs and facilities requirements.

Skills

Luxury hospitality

Executive support

Discretion

MS Office

Communication

Job description

We are seeking a highly professional, polished and service-oriented Office Assistant to join our corporate office in the DIFC. The role combines high-end corporate hospitality with day-to-day office operations and administration. The successful candidate will be responsible for providing exceptional service to senior executives, clients, investors and corporate guests, including UHNW individuals and high-profile visitors, while also supporting the smooth and efficient running of the office. This is a highly visible role requiring discretion, professionalism and exceptional attention to detail. Previous experience working within a luxury hospitality, private office, family office, five-star hotel or similar high-service environment, particularly serving UHNW individuals, is highly desirable.

Key Responsibilities

• Welcome and professionally assist clients, investors, senior executives and corporate guests.
• Provide discreet, attentive and highly personalised hospitality to UHNW individuals and high-profile guests.
• Prepare and serve high-quality coffee, tea, water, soft drinks and other refreshments.
• Arrange and serve breakfast, lunch, snacks and other food for meetings and corporate events.
• Prepare meeting rooms to an exceptional standard before meetings, ensuring refreshments, crockery, glassware and other requirements are in place.
• Monitor meetings discreetly and anticipate guest requirements without being intrusive.
• Clear and reset meeting rooms promptly and discreetly.
• Support private lunches, executive meetings, investor meetings, events and other corporate functions.
• Maintain consistently high standards of presentation across the office, reception, meeting rooms and hospitality areas.

Office Operations & Administration

• Support the smooth day-to-day operation of the DIFC office.
• Monitor and replenish office, kitchen and hospitality supplies.
• Coordinate food, beverage, stationery and other office-related orders.
• Receive and coordinate deliveries, couriers and packages.
• Assist with meeting room bookings, preparation and scheduling.
• Support general administrative tasks including printing, scanning, filing and document preparation.
• Assist with coordinating office maintenance, cleaning, repairs and facilities requirements.
• Liaise with suppliers, contractors and service providers when required.
• Ensure shared areas, kitchens and meeting rooms remain clean, organised and professionally presented.
• Provide general administrative and operational support to the wider team as required.

Executive & Corporate Support

• Provide flexible support to senior executives and the wider team when required.
• Assist with the organisation of meetings, lunches, events and other corporate activities.
• Anticipate requirements and proactively resolve minor operational issues.
• Handle sensitive information and interactions with complete confidentiality and discretion.
• Support ad hoc projects and administrative requirements across the business.

Experience & Qualifications

• Previous experience in corporate hospitality, luxury hospitality, private offices, family offices, five-star hotels or a similar high-service environment.
• Experience serving UHNW individuals, senior executives, VIPs or high-profile clients is highly desirable.
• Previous experience within the UAE, particularly DIFC, Dubai or a comparable international financial centre, is advantageous.
• Strong understanding of professional corporate standards and executive-level service.
• Excellent spoken English.
• Strong organisational and administrative skills.
• Basic proficiency with Microsoft Office and general office systems.

Personal Attributes

• Exceptionally professional and polished
• Warm, personable and naturally hospitable
• Discreet and trustworthy
• Highly attentive to detail
• Proactive and able to anticipate requirements
• Calm and composed in a busy environment
• Flexible and willing to support wherever required
• Confident interacting with senior executives and UHNW guests
• Proud of maintaining exceptionally high standards

What We Offer

• Opportunity to work within a leading corporate environment in DIFC.
• Exposure to senior executives, investors and UHNW clients and guests.
• A varied role combining premium hospitality, executive service and office operations.
• A professional and fast-paced international working environment.