Office Coordinator

Tanqeeb; Dubai; On-site; AED 78,000 - 123,000; Full time

Job summary

Tanqeeb in Dubai seeks an Office Coordinator to provide comprehensive administrative support and ensure efficient office operations. The role spans general administration, travel management, event planning, and coordination of technical training activities, demanding strong organization and attention to detail.

Based in Dubai, you will support both operational and business objectives in a vibrant team environment, with a focus on compliance, efficiency, and professional communication.

Qualifications

• Bachelor degree in business administration or related field.
• 1–3 years admin/coordinator experience or internship.
• Fluent in English, written and spoken.
• Proficient in MS Office.

Responsibilities

• Front Desk Management: greet visitors, answer and route calls, direct guests to the right person or department.
• Communication: respond to inquiries by phone, email, or in person with accurate company information.
• Office Management Assistance: monitor supplies and coordinate with vendors for maintenance and services.
• Compliance & Security: ensure adherence to security protocols for visitors and staff, report safety concerns.
• Travel and Event planning: coordinate travel arrangements and expenses, assist with event schedules and coordination.

Skills

Fluency in English

Organizational skills

Multi-tasking

Education

Bachelor degree in business administration or related field

Tools

MS Office

Job description

What You Will Do

Office Coordinator is a key role responsible for providing comprehensive administrative support and ensuring the efficient management of general office operations. The position plays a vital role in optimizing resource utilization and maintaining compliance with established policies, procedures, and organizational standards.

Based in Dubai, the Office Coordinator will oversee a broad range of responsibilities, including general administration, travel management, event planning and coordination, as well as the administration and coordination of technical training activities. The role requires strong organizational skills, attention to detail, and the ability to effectively support both operational and business objectives.

As a member of this team, you will work within a vibrant environment that provides a platform for you to use your experience to generate satisfactory results.

How You Will Do It

As an Office Coordinator, your responsibilities will be;

Front Desk Management

Greet and welcome visitors in a professional and friendly manner. Answer, screen, and forward incoming phone calls promptly. Direct guests to the appropriate person or department.

Communication

Respond to inquiries via phone, email, or in person. Provide accurate information about the company to clients and visitors.

Office Management Assistance

Monitor and maintain office supplies inventory. Coordinate with vendors for office maintenance and services.

Compliance & Security

Ensure adherence to security protocols for visitors and staff. Report any suspicious activity or safety concerns to management.

Travel and Event planning

Coordinate travel administration and travel expenses for visitors and internal personnel. Included but not limited to reservations, mode of transportation, travel dates and accommodations. Help to prepare event schedules and coordinate with parties as needed.

Required

What we look for

Bachelor Degree in business administration or similar background.1-3 years of working experience / Internship experience in Admin / Coordinator related activities. Fluency in English, both written and verbal. Solid organizational skills including attention to detail and multi-tasking skills. Proficient in MS office.