Facility Associate

GALADARI BROTHERS CO. L.L.C; United Arab Emirates; Presencial; AED 8000 - 14.000; Jornada completa

Descripción de la vacante

Tanqeeb is seeking an Administrative/Facilities Coordinator to provide day-to-day support for the Facilities Department. You will coordinate with internal teams and suppliers, handle documentation, and assist with maintenance scheduling and reporting.

The role requires 2–4 years in an admin/coordination setting, strong MS Office skills, and excellent organizational abilities. UAE experience is preferred. On-site role in Abu Dhabi, UAE.

Formación

• 2–4 years of experience in an administrative or coordination role.
• Good knowledge of MS Office, particularly Excel and Word.
• Strong communication and coordination skills.
• Able to manage multiple tasks and meet deadlines.
• Good attention to detail and record-keeping.

Responsabilidades

• Provide day-to-day administrative support to the Facilities Department.
• Coordinate with internal departments on facility-related requests and maintenance.
• Prepare purchase requests, invoices, quotations, and related documents.
• Coordinate with suppliers and service providers for facility services.
• Track maintenance requests and service activities to ensure timely completion.
• Maintain contracts, service agreements, and supplier information.
• Assist in tracking departmental expenses, invoices, and payments.
• Prepare reports, trackers, and presentations for Facilities activities.
• Schedule meetings, inspections, and maintenance visits.
• Handle emails and documentation related to Facilities operations.
• Support premises requirements for offices, showroom, and workshops.
• Maintain confidentiality of departmental information.

Conocimientos

Communication skills

Coordination abilities

Organizational skills

Multitasking

Attention to detail

Educación

Business Administration / Office Administration

Herramientas

MS Office (Excel/Word)

Descripción del empleo

Job description

Job Purpose

Provide efficient administrative and coordination support to the Facilities Department, ensuring smooth day-to-day operations, accurate documentation, timely follow-ups, and effective coordination with internal teams, suppliers, and service providers.

Key Accountabilities

• Provide day-to-day administrative support to the Facilities Department and maintain proper records and documentation.
• Coordinate with internal departments regarding facility-related requests, maintenance, repairs, and other requirements.
• Prepare and maintain purchase requests, purchase orders, invoices, quotations, and other relevant documents.
• Coordinate with suppliers and service providers for maintenance, cleaning, security, utilities, and other facility-related services.
• Follow up on pending maintenance requests, work orders, and service activities to ensure timely completion.
• Maintain records of contracts, service agreements, maintenance schedules, and supplier information.
• Assist in tracking departmental expenses, invoices, and payments and ensure documents are submitted on time.
• Prepare regular reports, trackers, and presentations related to Facilities activities and requirements.
• Schedule meetings, inspections, maintenance visits, and other appointments as required.
• Handle emails, correspondence, and documentation related to Facilities operations.
• Support the Facilities team in coordinating office, showroom, workshop, and other company premises requirements.
• Maintain confidentiality of departmental information and ensure documents are properly filed and accessible when required.
• Assist with facility-related audits, inspections, and compliance documentation.
• Perform any other administrative or coordination duties assigned by the Facilities Manager.

Qualifications & Experience

• Business Administration, Office Administration, or a related field.
• 2–4 years of experience in an administrative or coordination role, preferably within Facilities, Property Management, Automotive, or a similar environment.
• Good knowledge of MS Office, particularly Excel and Word.
• Good communication and coordination skills.
• Strong follow-up and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Good attention to detail and record-keeping skills.
• Previous UAE experience is preferred.