Office Coordinator

Client of Michael Page; Dubai; On-site; AED 167,000 - 257,000; Full time

Benefits offered by this job

Comprehensive medical coverage

Bonus incentives

Job summary

The organisation in Dubai is seeking an experienced facilities administrator to oversee reception, front-of-house operations and office service delivery.

You will manage vendor relationships, coordinate maintenance, assist with fit-outs, and ensure health, safety and compliance across the workplace. This permanent role offers a comprehensive benefits package and opportunities to contribute to a busy business services environment.

Qualifications

• Relevant experience in facilities management, administration or a related field.
• Strong organisational and multitasking skills.
• Proficiency in managing vendor relationships and contracts.
• Attention to detail and the ability to handle multiple responsibilities.

Responsibilities

• Manage reception and front-of-house operations ensuring a professional workplace environment.
• Coordinate visitor access, meeting room bookings, catering and VIP requirements.
• Oversee daily facilities operations and service delivery across the office.
• Manage supplier and contractor relationships ensuring high service standards.
• Coordinate planned maintenance activities and resolve facilities-related issues.
• Support health, safety and workplace compliance initiatives.
• Assist with office fit-out, refurbishment and workplace improvement projects.
• Track project milestones, risks, actions and stakeholder deliverable.
• Prepare reports, presentations, meeting minutes and project documentation.
• Maintain project trackers, action logs, budgets and procurement records.

Skills

Facilities management

Administration

Vendor management

Contract management

Organisational skills

Multitasking

Attention to detail

Job description

Exciting Opportunity

Support workplace operations and office projects

About Our Client The organisation operates within the business services industry

Job Description

• Manage reception and front-of-house operations ensuring a professional workplace environment
• Coordinate visitor access meeting room bookings catering and VIP requirements
• Oversee daily facilities operations and service delivery across the office
• Manage supplier and contractor relationships ensuring high service standards
• Coordinate planned maintenance activities and resolve facilities-related issues
• Support health safety and workplace compliance initiatives
• Assist with office fit-out refurbishment and workplace improvement projects
• Track project milestones risks actions and stakeholder deliverable
• Prepare reports presentations meeting minutes and project documentation
• Maintain project trackers action logs budgets and procurement records

The Successful Applicant

• Relevant experience in facilities management administration or a related field
• Strong organisational and multitasking skills
• Proficiency in managing vendor relationships and contracts
• Attention to detail and the ability to handle multiple responsibilities

What s on Offer

• Comprehensive medical coverage
• Bonus incentives

This is a permanent opportunity to contribute to facilities management in the business services industry

Where Dubai

Contract type Permanent Consultant name Diksha Sood

Contact Diksha Sood Quote job ref JN-PHONE NUMBER

Job summary Sector Secretarial Subsector Administrator Industry Business Services Where Dubai Contract type Permanent Consultant name Diksha Sood Job reference JN-PHONE NUMBER

Relevant experience in facilities management, administration or a related field. Strong organisational and multitasking skills. Proficiency in managing vendor relationships and contracts. Attention to detail and the ability to handle multiple responsibilities.