Office Coordinator

ARABIAN; Ajman; On-site; AED 89,000 - 134,000; Full time

Job summary

ARABIAN is seeking an organized Administrative Coordinator to streamline daily office operations across departments. You will manage scheduling, meeting logistics, agendas, and minutes, ensuring accurate documentation.

As the primary contact for visitors, you will greet guests, guide them to the right team, and oversee inventory and supplies to keep operations running smoothly.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Minimum of 2 years of administrative or coordination experience.
• Proficiency with MS Office and project management tools.
• Office Management/Administration certification is desirable.

Responsibilities

• Coordinate daily office operations across departments.
• Manage scheduling and logistics for meetings, agendas, and minutes.
• Greet visitors and direct them to the appropriate personnel.
• Oversee inventory management and procurement of supplies.

Skills

Organizational skills

Communication

Time management

Education

Bachelor's degree in Business Administration or related field

2 years of administrative/coordination experience

Tools

MS Office

Project management tools

Job description

• Coordinate daily office operations, ensuring efficient workflow and timely completion of tasks across departments.
• Manage scheduling and logistics for meetings, including preparing agendas and taking minutes to ensure all discussions are documented.
• Serve as the primary point of contact for office visitors, greeting them warmly and directing them to the appropriate personnel.
• Oversee inventory management, including ordering supplies and maintaining stock levels to prevent disruptions in office activities.

Desired Candidate Profile

• Bachelor's degree in Business Administration or a related field, showcasing a foundational understanding of office management principles.
• Minimum of 2 years of experience in an administrative or coordination role, demonstrating a proven track record of effective office support.
• Familiarity with office software suite, including MS Office and project management tools, to facilitate daily tasks and communication.
• Certification in Office Management or Administration is highly desirable, reflecting a commitment to professional development.