Office Assistant/Receptionist

SwiftMove Logistics; Al Ain; On-site; AED 35,000 - 47,000; Full time

Benefits offered by this job

Accommodation provided

Visa sponsorship possible

Job summary

SwiftMove Logistics in the United Arab Emirates seeks an organized office administrator to greet visitors, answer calls, manage mail and deliveries, and maintain a tidy office. You will also handle data entry, invoicing, and basic bookkeeping, with support for events and calendar planning.

The role is full-time with accommodation provided. Fluent English is required; Arabic is a plus. Visa sponsorship may be provided for the right candidate. Diversity is encouraged and valued.

Qualifications

• Fluent in English; Arabic proficiency is a plus.
• Excellent written and verbal communication skills.
• Proficient in MS Word, Excel, Outlook.
• Strong organizational skills and ability to multitask.
• Detail-oriented and able to handle confidential information.

Responsibilities

• Greet and assist visitors and direct them to the right person or department.
• Answer and direct phone calls professionally.
• Manage incoming/outgoing mail, packages and deliveries.
• Maintain office cleanliness and orderliness.
• Order office supplies when needed.
• Schedule appointments and maintain the office calendar.
• Assist with data entry, filing and document organization.
• Handle basic bookkeeping such as invoicing and payments.
• Assist with planning company events or meetings.

Skills

English proficiency

Communication skills

Multitasking

Detail-oriented

Discretion with confidential info

Tools

Microsoft Office

Job description

Responsibilities

• Greet and assist incoming visitors and direct them to the appropriate person or department
• Answer and direct phone calls in a professional manner
• Manage incoming and outgoing mail packages and deliveries
• Maintain office cleanliness and orderliness
• Order office supplies when needed
• Schedule appointments and maintain the office calendar
• Assist with administrative tasks such as data entry filing and organizing documents
• Handle basic bookkeeping tasks such as invoicing and processing payments
• Assist with planning company events or meetings when needed

Requirements

• Previous experience in a similar role is preferred but not required
• Fluent in English Arabic proficiency is a plus
• Excellent communication skills both written and verbal
• Proficient in Microsoft Office Word Excel Outlook
• Strong organizational skills with the ability to multitask effectively
• Must be detail-oriented and able to work independently
• Must be able to handle confidential information with discretion

Salary $1000 per month

Location El-Ain United Arab Emirates

Nationality Indian preferred but not required

This is a full-time position with accommodation provided

Visa sponsorship may also be provided for the right candidate

We value diversity and encourage all qualified individuals to apply