Office Assistant | Oud Metha

GMG; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

GMG is seeking an Office Operations Assistant to provide administrative support and ensure smooth daily operations at the head office in Dubai. You will handle clerical tasks, manage stock of pantry and office supplies, coordinate deliveries and assist with payment vouchers.

The role requires 1–3 years of experience, basic English, and a strong eye for detail. You will maintain data, handle queries, and support various divisions to keep operations efficient.

Qualifications

• Performs general clerical duties including typing photocopying faxing mailing and filing.
• Monitor and maintain stock levels of pantry supplies and office essentials; ensure timely replenishment and records.
• Assists in collection, distribution and dispatch of payment vouchers related to the related Division/Business Unit/Department
• Assists and facilitates the supply and maintenance of office equipment whenever required
• Supports in filing and other document control activities for the Division/Business Unit/Department to ensure that all documents are stored and available for subsequent use
• Gathers enters and/or updates data to maintain internal files records and databases as appropriate
• Maintains confidentiality of documents and information received
• Coordinate incoming and outgoing courier services. Track and ensure timely delivery of packages and documents.
• Address and resolve office-related queries from staff. Provide general support to ensure smooth day-to-day operations.

Responsibilities

• Performs general clerical duties to include typing photocopying faxing mailing and filing.
• Monitor and maintain stock levels of pantry supplies and office essentials. Ensure timely replenishment and maintain records of inventory.
• Assists in collection distribution and dispatch of all payment vouchers (couriers/ letters/ bills) related to the related Division/Business Unit/Department
• Assists and facilitates the supply and maintenance of office equipment whenever required
• Supports in filing and other document control activities for the Division/Business Unit/Department to ensure that all documents are stored and available for subsequent use
• Gathers enters and/or updates data to maintain internal files records and databases as appropriate
• Maintains confidentiality of documents and information received
• Coordinate incoming and outgoing courier services. Track and ensure timely delivery of packages and documents.
• Address and resolve office-related queries from staff. Provide general support to ensure smooth day-to-day operations.

Skills

Office Tools

Communication Tools

Organization & Time Mgmt

Attention to Detail

Job description

Who we are:

GMG is a global well-being company retailing distributing and manufacturing a portfolio of leading international and home-grown brands across sport everyday goods health and beauty properties and logistics sectors. Under the ownership and management of the Baker family for over 45 years GMG is a valued partner of choice for the worlds most successful and respected brands in the well-being sector. Working across the Middle East North Africa and Asia GMG has introduced more than 120 brands across 12 countries. These include notable home-grown brands such as Sun & Sand Sports Dropkick Supercare Pharmacy Farm Fresh Klassic and international brands like Nike Columbia Converse Timberland Vans Mama Sitas and McCain.

What youll be doing:

The role holder is responsible for providing administrative support by assisting in the activities that facilitate the flow of work. The role holder is also responsible for managing and providing all the paperwork office procedures and other administrative tasks to facilitate operational requirements. The Office Operations Assistant plays a crucial role in supporting the daily operations of the head office. This position ensures the smooth functioning of office activities by managing inventory coordinating deliveries and handling office-related inquiries

Job Description:

• Performs general clerical duties to include but not limited to typing photocopying faxing mailing and filing
• Monitor and maintain stock levels of pantry supplies and office essentials. Ensure timely replenishment and maintain records of inventory.
• Assists in collection distribution and dispatch of all payment vouchers (couriers/ letters/ bills) related to the related Division/Business Unit/Department
• Assists and facilitates the supply and maintenance of office equipment whenever required
• Supports in filing and other document control activities for the Division/Business Unit/Department to ensure that all documents are stored and available for subsequent use
• Gathers enters and/or updates data to maintain internal files records and databases as appropriate
• Maintains confidentiality of documents and information received
• Coordinate incoming and outgoing courier services. Track and ensure timely delivery of packages and documents.
• Address and resolve office-related queries from staff. Provide general support to ensure smooth day-to-day operations.

Functional/Technical Competencies:

• Proficiency in Office Tools
• Communication Tools
• Organization and Time Management
• Attention to Detail

Experience:

A minimum of 1-3 years of experience

Language Skills:

Basic in English (written and spoken)