Office Operations & Admin Specialist

GMG; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

GMG is seeking an Office Operations Assistant to provide administrative support and ensure smooth daily operations at the head office in Dubai. You will handle clerical tasks, manage stock of pantry and office supplies, coordinate deliveries and assist with payment vouchers.

The role requires 1–3 years of experience, basic English, and a strong eye for detail. You will maintain data, handle queries, and support various divisions to keep operations efficient.

Qualifications

• Performs general clerical duties including typing photocopying faxing mailing and filing.
• Monitor and maintain stock levels of pantry supplies and office essentials; ensure timely replenishment and records.
• Assists in collection, distribution and dispatch of payment vouchers related to the related Division/Business Unit/Department
• Assists and facilitates the supply and maintenance of office equipment whenever required
• Supports in filing and other document control activities for the Division/Business Unit/Department to ensure that all documents are stored and available for subsequent use
• Gathers enters and/or updates data to maintain internal files records and databases as appropriate
• Maintains confidentiality of documents and information received
• Coordinate incoming and outgoing courier services. Track and ensure timely delivery of packages and documents.
• Address and resolve office-related queries from staff. Provide general support to ensure smooth day-to-day operations.

Responsibilities

• Performs general clerical duties to include typing photocopying faxing mailing and filing.
• Monitor and maintain stock levels of pantry supplies and office essentials. Ensure timely replenishment and maintain records of inventory.
• Assists in collection distribution and dispatch of all payment vouchers (couriers/ letters/ bills) related to the related Division/Business Unit/Department
• Assists and facilitates the supply and maintenance of office equipment whenever required
• Supports in filing and other document control activities for the Division/Business Unit/Department to ensure that all documents are stored and available for subsequent use
• Gathers enters and/or updates data to maintain internal files records and databases as appropriate
• Maintains confidentiality of documents and information received
• Coordinate incoming and outgoing courier services. Track and ensure timely delivery of packages and documents.
• Address and resolve office-related queries from staff. Provide general support to ensure smooth day-to-day operations.

Skills

Office Tools

Communication Tools

Organization & Time Mgmt

Attention to Detail

Job description

GMG is seeking an Office Operations Assistant to provide administrative support and ensure smooth daily operations at the head office in Dubai. You will handle clerical tasks, manage stock of pantry and office supplies, coordinate deliveries and assist with payment vouchers.

The role requires 1–3 years of experience, basic English, and a strong eye for detail. You will maintain data, handle queries, and support various divisions to keep operations efficient.