Administrative Assistant - GMG - Dubai, UAE

GMG Gulf; Dubai; On-site; AED 44,640 - 66,960; Full time

Benefits offered by this job

Stable administrative role

Exposure to operations

Supportive team culture

Opportunities for growth

Job summary

GMG Gulf in Dubai is seeking an Administrative Assistant to facilitate daily clerical tasks and support departmental operations. The ideal candidate will have prior experience in office administration and strong proficiency in Microsoft Office.

The role includes clerical duties, correspondence management, and document control, ensuring a smooth workflow. If you're detail-oriented and capable of handling multiple tasks efficiently, this could be a great opportunity.

Qualifications

• Previous experience in office administration or clerical work.
• Strong proficiency in Microsoft Office tools.
• Good communication and organizational skills.
• Ability to maintain confidentiality and handle sensitive documents.
• Detail-oriented with strong record-keeping ability.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Perform clerical duties including typing, photocopying, filing, faxing, mailing, and scanning.
• Handle incoming correspondence such as phone calls, emails, and letters.
• Coordinate courier services and document dispatch activities.
• Prepare administrative documents including quotations, purchase orders, and contracts.
• Support document control activities for proper filing and retrieval.
• Schedule appointments, meetings, and internal events.

Skills

Office administration

Document control

Correspondence handling

Scheduling and coordination

Microsoft Office

Data entry

Reporting and presentations

Confidentiality management

Job description

Administrative Assistant - GMG - Dubai, UAE

Position Overview: GMG in Dubai is hiring an Administrative Assistant to support daily clerical, documentation, and communication tasks for the division. The role focuses on office coordination, document management, internal communication, scheduling, and providing administrative support to ensure smooth departmental operations.

Job Details

• Country: UAE
• City: Dubai
• Industry: Professional Services
• Function: Administrative Support
• Salary: 4000-6000 monthly (Market estimated)
• Gender: Any
• Candidate Nationality: Any
• Job Type: Full-time

Key Responsibilities

• Perform clerical duties including typing, photocopying, filing, faxing, mailing, and scanning.
• Handle incoming correspondence such as phone calls, emails, and letters, ensuring proper sorting and distribution.
• Coordinate courier services, letters, bills, and all document dispatch activities for the division.
• Send internal communications and departmental updates to keep staff informed.
• Coordinate maintenance and supply of office equipment as needed.
• Prepare administrative documents including quotations, tender specifications, purchase orders, agreements, and contracts.
• Support document control activities to ensure proper filing and retrieval of records.
• Develop and update spreadsheets, reports, presentations, and other documents.
• Draft routine letters, memos, meeting minutes, and departmental reports.
• Maintain internal databases and update departmental records.
• Schedule appointments, meetings, and internal events.
• Maintain confidentiality of sensitive information and documents.
• Assist in coordinating and supporting special projects as required.

Ideal Profile

• Previous experience in office administration or clerical work.
• Strong proficiency in Microsoft Office tools.
• Good communication and organizational skills.
• Ability to maintain confidentiality and handle sensitive documents.
• Detail-oriented with strong record-keeping ability.
• Ability to manage multiple tasks efficiently.

Skills Set

• Office administration
• Document control
• Correspondence handling
• Scheduling and coordination
• Microsoft Office
• Data entry
• Reporting and presentations
• Confidentiality management

Why Join Us

• Work within a growing homegrown and international brand environment.
• Stable and structured administrative role.
• Exposure to operations within GMG Home and Suncoast division.
• Supportive team culture with opportunities for growth.

About the Company

GMG is a global well-being company active across sport, everyday goods, health and beauty, properties, and logistics. Suncoast, one of its homegrown brands, offers premium outdoor furniture and accessories designed for UAE conditions and features top global outdoor brands. With over 120 international and local brands introduced across the Middle East, North Africa, and Asia, GMG continues to expand through innovation, customer focus, and operational excellence.