Office Administrator & Operations Support

EnviTec; Dubai; On-site; AED 70,000 - 130,000; Full time

Job summary

EnviTec in Dubai is seeking an organized finance administrator to maintain VAT records, manage quarterly filings, and support year-end audit preparations. You will coordinate bank statements, vendor payments, and monthly expense reporting, working closely with the GM and factory team.

Ideal candidates have 2–3 years in a similar role, strong English communication, and a proactive work style. This on-site position requires independence and teamwork, with a preference for female applicants.

Qualifications

• Degreed University or Diploma.
• Minimum of 2 to 3 years’ experience within similar role.
• Must be fluent in English (verbal and written).
• Must be a highly motivated self-starter with a very strong work ethic.
• Must be able to work independently.
• Must have very strong communication skills.
• Must be able to work with others.
• Preferably Female Applicants.

Responsibilities

• Maintaining and updating VAT Excel file daily and weekly.
• Submitting fully updated VAT Excel file at the end of each quarter to the GM.
• Assist in preparation of bank statements for Yearly Audit.
• Maintaining the monthly payment schedule and scheduling payments based on invoice date and vendor payment terms.
• Sending quote request emails to vendors for ongoing orders.
• Releasing purchase orders to local vendors.
• Follow up on delivery of materials as per required delivery dates to avoid delays.
• Petty cash log and review with Factory.
• Sending reminder emails for monthly expense reports 1-2 days before the 27th.

Skills

English fluency

Strong work ethic

Independent

Communication skills

Team collaboration

Education

Bachelor's or Diploma

Job description

EnviTec in Dubai is seeking an organized finance administrator to maintain VAT records, manage quarterly filings, and support year-end audit preparations. You will coordinate bank statements, vendor payments, and monthly expense reporting, working closely with the GM and factory team.

Ideal candidates have 2–3 years in a similar role, strong English communication, and a proactive work style. This on-site position requires independence and teamwork, with a preference for female applicants.