Office Administrator (HR & Procurement)

Restore Talent Solutions; Dubai; On-site; AED 112,000 - 167,000; Full time

Benefits offered by this job

Company-sponsored travel

UAE Labour Law benefits

Job summary

Restore Talent Solutions in Dubai seeks a Procurement & Administration professional to execute purchasing activities, manage supplier relations, and coordinate the full procurement cycle in a multinational setting.

The role also covers office operations, travel arrangements, onboarding, and HR support, requiring a degree and 5 years' experience. The position offers a competitive salary and UAE employment benefits.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
• Minimum 5 years of procurement administration or combined procurement/administration experience.
• Experience in multinational organizations preferred.
• Fluent in English; Arabic/Chinese a plus.

Responsibilities

• Execute purchasing activities per procurement policies and procedures.
• Source suppliers, prepare RFQs, evaluate quotations, and support negotiations.
• Coordinate full procurement cycle: reporting, contract prep, SAP PO creation, payments, docs.
• Monitor procurement KPIs and maintain procurement records.
• Oversee daily office operations and ensure a safe, organized workplace.
• Coordinate events, travel, onboarding and liaise with vendors for facilities.

Skills

Procurement

Supplier management

Contract administration

MS Office

English fluency

Stakeholder management

Organizational skills

Multitasking

Problem solving

Travel willingness

Education

Bachelor's degree in Business Administration or Supply Chain Management

Tools

SAP

Job description

Procurement

• Execute purchasing activities in compliance with company procurement policies and procedures.
• Source and evaluate suppliers prepare RFQs analyze quotations and support commercial negotiations.
• Coordinate the full procurement cycle including purchasing committee reporting contract preparation SAP purchase order creation payment review and contract documentation.
• Monitor procurement KPIs maintain procurement records and contribute to continuous process improvements.

Administration

• Oversee daily office operations and ensure a safe organized and efficient workplace environment.
• Manage office supplies inventory replenishment and stock control.
• Coordinate company events meetings and employee engagement activities.
• Handle correspondence courier services document management and filing systems.
• Liaise with building management and external vendors regarding maintenance repairs cleaning and facility services.
• Support new employee onboarding by coordinating workspace setup access cards equipment allocation and office orientation.
• Arrange business travel accommodation and visa processing for employees.
• Provide administrative support to the HR team and Admin Manager as required.
• Perform additional duties assigned by management.

Requirements

• Bachelors Degree in Business Administration Supply Chain Management or a related field.
• Minimum 5 years of experience in procurement administration or a combined procurement and administration role.
• Experience working within a multinational organization is preferred.
• Strong knowledge of procurement processes supplier management and contract administration.
• Proficiency in SAP or other ERP systems.
• Advanced Microsoft Office skills (Word Excel PowerPoint Outlook).
• Excellent organizational multitasking and problem-solving abilities.
• Strong communication and stakeholder management skills.
• Fluent in English both written and spoken.
• Chinese and/or Arabic language skills will be considered an advantage.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Willingness to travel when required.

Benefits

• Competitive monthly salary of AED 10000 AED 15000.
• Opportunity to work within a multinational business environment.
• Professional development and career growth opportunities.
• Exposure to procurement administration and cross-functional business operations.
• Collaborative and professional workplace culture.
• Company-sponsored business travel as required.
• Standard UAE employment benefits in accordance with UAE Labour Law.

Required Skills

A minimum of 5 years experience in Automotive as Office Administrator or Procurement Specialist

Required Education

Business Management or Sales & Marketing