Office & Admin Operations Lead

Fasset; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Fasset in the UAE is seeking a dedicated Workplace & Admin Manager to ensure our offices run smoothly and professionally. You will join the People team in the UAE, own workplace operations, and support leadership while ensuring every office is set up and functioning without interruptions.

You’ll oversee daily facilities, travel arrangements, vendor management, and events, keeping budgets in check and safety standards high, so leaders can focus on the business.

Qualifications

• 5+ years in office management, workplace or executive administration roles, with UAE experience.
• Experience supporting senior leaders, with discretion around confidential matters.
• Hands-on experience managing leases, vendors, budgets and business travel.
• Strong organisational skills and ability to manage multiple priorities.
• Polished, professional presence when hosting senior guests and partners.

Responsibilities

• Run the UAE office day to day, ensuring space, supplies, facilities, and reception are ready and well maintained.
• Provide workplace and hospitality support to leadership, ensuring guests are received professionally and meeting rooms are prepared to a high standard.
• Coordinate with offices in other markets to keep each workplace in good order, including leases, renewals, vendors and facilities matters.
• Manage office inventory, company assets and vendor contracts, keeping costs under control and records up to date.
• Manage business travel end to end for the team and leadership, including flights, accommodation, visas and ground transport, within policy and budget.
• Plan and deliver culture events, celebrations and engagement activities that bring teams together, in the UAE and across locations.
• Keep the office safe and compliant, covering access and security, health and safety, and emergency readiness.

Skills

Office management

Executive admin

Vendor management

Travel coordination

Event planning

Hospitality

Job description

Fasset in the UAE is seeking a dedicated Workplace & Admin Manager to ensure our offices run smoothly and professionally. You will join the People team in the UAE, own workplace operations, and support leadership while ensuring every office is set up and functioning without interruptions.

You’ll oversee daily facilities, travel arrangements, vendor management, and events, keeping budgets in check and safety standards high, so leaders can focus on the business.