Workplace And Admin Manager

TALENTMATE; Dubai; On-site; AED 180,000 - 260,000; Full time

Job summary

Fasset is seeking a Workplace & Admin Manager in the UAE to own the office operations, support our leadership team, and ensure every office runs smoothly. This role is based in Dubai and requires hands-on facilities management, vendor coordination, travel support, and event planning to maintain high standards across locations.

You will manage leases, budgets, travel, and compliance, while representing a polished, professional presence when hosting senior guests and visitors.

Qualifications

• 5+ years in office management, workplace or executive administration roles, with UAE exposure.
• Experience supporting senior leaders, with discretion around confidential matters.
• Hands-on experience managing leases, vendors, office budgets and business travel.
• Strong organisation and the ability to manage many priorities at once.

Responsibilities

• Run the UAE office day to day, ensuring space, supplies, facilities and reception are ready.
• Provide workplace and hospitality support to leadership, ensuring guests are received professionally.
• Coordinate with offices in other markets for leases, renewals, vendors and facilities matters.
• Manage office inventory, assets and vendor contracts, keeping costs under control and records up to date.
• Manage business travel end to end for the team and leadership, within policy and budget.
• Plan and deliver culture events, celebrations and engagement activities across locations.
• Keep the office safe and compliant, covering access, health and safety, and emergency readiness.

Skills

Office management

Executive support

Vendor management

Travel coordination

Budget management

Facilities coordination

Tools

Travel booking tools

Expense management software

Inventory tools

Job description

About The Role

Fasset is growing across seven markets, and our offices need to run smoothly and reflect the standard we hold ourselves to. You’ll join the People team based in our UAE office, owning the workplace and supporting our leadership team, while making sure every other office is set up and running well. Because you’re here, leaders can focus on the business, guests are received professionally, and every office operates without anyone having to chase it.

Job Description

Workplace & Admin Manager

Location: UAE (office-based)

About The Role

Fasset is growing across seven markets, and our offices need to run smoothly and reflect the standard we hold ourselves to. You’ll join the People team based in our UAE office, owning the workplace and supporting our leadership team, while making sure every other office is set up and running well. Because you’re here, leaders can focus on the business, guests are received professionally, and every office operates without anyone having to chase it.

What you’ll do

• Run the UAE office day to day, ensuring the space, supplies, facilities and reception are always ready and well maintained..
• Provide workplace and hospitality support to the leadership team, ensuring guests are received professionally and meeting rooms are prepared to a high standard..
• Coordinate with offices in other markets to keep each workplace in good order, including leases, renewals, vendors and facilities matters..
• Manage office inventory, company assets and vendor contracts, keeping costs under control and records up to date..
• Manage business travel end to end for the team and leadership, including flights, accommodation, visas and ground transport, within policy and budget..
• Plan and deliver culture events, celebrations and engagement activities that bring teams together, in the UAE and across locations..
• Keep the office safe and compliant, covering access and security, health and safety, and emergency readiness..

What you’ll bring

Must have

• 5+ years in office management, workplace or executive administration roles, with at least some of that in the UAE..
• Experience supporting senior leaders, with sound judgement and discretion around confidential matters..
• Hands-on experience managing leases, vendors, office budgets and business travel..
• Strong organisation and follow-through, with the ability to manage many priorities at once..
• A polished, professional presence when hosting senior guests, partners and visitors..

Nice to have

• Experience coordinating offices across multiple countries..
• Experience in fintech, crypto or a fast-growing startup..
• Experience with travel booking, expense or inventory tools..

Job Details

Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: http://www.fasset.io Job Function: Administrative Support Company Industry/Sector: Financial Services