Maritime Documentation & Operations Support Specialist

Showcify, Inc.; Abu Dhabi; On-site; AED 89,000 - 134,000; Full time

Job summary

Showcify, Inc. seeks an organized administrative support professional to handle documentation, contracts administration, data gathering, and monthly reporting. You will coordinate with various parties, maintain the document management system, and support vessel-related administrative tasks.

The role involves preparing MDRS, tender documents, and processing invoices within ERP, with a focus on accuracy and timely delivery. UAE-based on-site position with growth potential.

Qualifications

• Secondary education with two-year technical training or diploma.
• Around 3 years total work experience on board ships or in a related shore discipline.
• Understanding of maintenance and repair of shipping.
• Proficiency in MS Office and ERP systems.
• BSC or HND in a relevant field.

Responsibilities

• Maintain an electronic Document Management Structure and monthly ship data records.
• Assist superintendents with MDRS, drydocking prep, and tender documents.
• Compile ship mail for dispatch and organize distribution of documents.
• Process contracts invoices and data entry within ERP; initiate purchase requests.
• Manage department filing system and KPI records; coordinate HR leave/training records.
• Prepare and edit departmental management reports and archives.

Skills

Documentation skills

Presentation skills

ERP familiarity

Education

Secondary education with technical training

BSC or HND Certificate

Tools

MS Office

ERP systems

Job description

Showcify, Inc. seeks an organized administrative support professional to handle documentation, contracts administration, data gathering, and monthly reporting. You will coordinate with various parties, maintain the document management system, and support vessel-related administrative tasks.

The role involves preparing MDRS, tender documents, and processing invoices within ERP, with a focus on accuracy and timely delivery. UAE-based on-site position with growth potential.