Shipping Documentation & Contracts Specialist

ADNOC (Abu Dhabi National Oil Company); United Arab Emirates; On-site; AED 60,000 - 100,000; Full time

Job summary

ADNOC (Abu Dhabi National Oil Company) seeks an administrative professional to render technical support for documentation, contracts administration, data gathering and reporting, coordinating with internal and external parties. The role emphasizes electronic document management, contract processing, and data integrity.

You will assist ship-related teams with MDRS, drydock preparation, tender documents, and ERP data entry, ensuring timely processing and accurate records across departments.

Qualifications

• Completion of secondary education followed by two years of formal training in engineering or a technical discipline.
• Approximately 3 years total work experience on board ships as engineer or in a related shore discipline.
• Understanding of maintenance and repair aspects of shipping.
• MS Office proficiency and ERP familiarity.
• Strong presentation and reporting skills added value.

Responsibilities

• Creates, updates and maintains an electronic Document Management Structure for test results, studies, reports and logs.
• Assists superintendents in MDRS, drydock/repair prep, and tender documents for contracts and purchase requests.
• Compiles ships mail and coordinates timely dispatch to vessels and document distribution.
• Serves as central point for collecting routine contracts invoices and data entry in ERP.
• Maintains department KPI records and performs technical analysis in shared folders.
• Coordinates HR/training records related to leaves, attendance and training programs.
• Compiles and edits periodic management reports including objectives and business plans.
• Archives project and inspection records per retention procedures.

Skills

Documentation

Data management

Presentation skills

Education

Secondary education + technical diploma

BSC/HND certificate

Tools

MS Office

ERP

Job description

ADNOC (Abu Dhabi National Oil Company) seeks an administrative professional to render technical support for documentation, contracts administration, data gathering and reporting, coordinating with internal and external parties. The role emphasizes electronic document management, contract processing, and data integrity.

You will assist ship-related teams with MDRS, drydock preparation, tender documents, and ERP data entry, ensuring timely processing and accurate records across departments.