Officer, Technical (Shipping)

ADNOC (Abu Dhabi National Oil Company); United Arab Emirates; On-site; AED 60,000 - 100,000; Full time

Job summary

ADNOC (Abu Dhabi National Oil Company) seeks an administrative professional to render technical support for documentation, contracts administration, data gathering and reporting, coordinating with internal and external parties. The role emphasizes electronic document management, contract processing, and data integrity.

You will assist ship-related teams with MDRS, drydock preparation, tender documents, and ERP data entry, ensuring timely processing and accurate records across departments.

Qualifications

• Completion of secondary education followed by two years of formal training in engineering or a technical discipline.
• Approximately 3 years total work experience on board ships as engineer or in a related shore discipline.
• Understanding of maintenance and repair aspects of shipping.
• MS Office proficiency and ERP familiarity.
• Strong presentation and reporting skills added value.

Responsibilities

• Creates, updates and maintains an electronic Document Management Structure for test results, studies, reports and logs.
• Assists superintendents in MDRS, drydock/repair prep, and tender documents for contracts and purchase requests.
• Compiles ships mail and coordinates timely dispatch to vessels and document distribution.
• Serves as central point for collecting routine contracts invoices and data entry in ERP.
• Maintains department KPI records and performs technical analysis in shared folders.
• Coordinates HR/training records related to leaves, attendance and training programs.
• Compiles and edits periodic management reports including objectives and business plans.
• Archives project and inspection records per retention procedures.

Skills

Documentation

Data management

Presentation skills

Education

Secondary education + technical diploma

BSC/HND certificate

Tools

MS Office

ERP

Job description

About the Company:

We are a global energy maritime logistics leader with a world-class asset base. We are the dedicated and vital logistics arm for ADNOC Group, providing mission critical and highly specialized services across ADNOC’s entire value chain. We also provide market-leading, cost-competitive maritime and logistics solutions to over 100 global customers and ship to more than 50 countries across the world.

As a global energy maritime logistics leader and the dedicated and vital logistics arm for ADNOC Group, we are driven to set the highest standards in shipping and maritime operations, pushing boundaries and pioneering new frontiers in sustainability. We are committed to delivering world-class solutions that are innovative and efficient, while always putting safety first.

About the Job:

Render technical administrative support to the assigned department in various matters related to documentation, contracts administration, data gathering, periodic reporting and internal & external coordination with concerned parties.

Job Specific Accountabilities

• Creates, updates and maintains an electronic Document Management Structure in a systematic manner for Test Results, Studies, Reports, Logs, maintenance records. Co-ordinate with Information Technology Department for further enhancement, with emphasis on monthly routine ships data records and department planners update.
• Assists superintendents Team in the compiling / preparation of MDRS’s, vessel Drydocking / repairs preparation, and tender documents for various call-out basis and permanent contracts, also follows up with the respective inter-division Officers to ensure the timely issue of Contract Requisition/ Service Orders and Purchase Requests, invoices and other services.
• Compiles all ships mail on regular basis for further dispatch to vessel in timely manner for delivery at next convenient port, and receives ships documents for distribution in addressed manner.
• Provides a central point of collecting routine contracts invoices and initiating data entry within ERP system for further payment / settlement processing and common PR creation as required. Relevant Electronic Data replication consistency required for Condition Maintenance.
• Carries out the collection, archiving, and typing of all reports and correspondence of the Department and ensures their accuracy and comparison completed in shared folders.
• Controls the Department’s central filing system which includes KPI records update and technical analysis. Maintains the common network drive updated with all relevant files and folders from the vessels.
• Coordinates with Human Resources/Training Coordinator on all issues related to the department employees leave duty/resumption, attendance/rest and training program and maintain the up to date records.
• Compiles & edits Departments periodical management reports, which includes Departmental Objectives, Business Plan, Quality Progress, and Integrity Assessment Reports.
• Archives project, inspection records in accordance with Document Retention Procedures.

Minimum Requirements:

• Completion of Secondary education followed by two year’s formal training in engineering or technical discipline or Technical Diploma.
• Around 3 years total work experience on board ships as engineer or on similar shore discipline
• Understanding of aspects of the maintenance and repair of Shipping
• MS Office computer programs and ERP
• Presentation and reporting skills added value.

Professional Certifications

• BSC or HND Certificate.