Manhour Administrator

Naffco; Abu Dhabi; On-site; AED 90,000 - 150,000; Full time

Job summary

Naffco in Abu Dhabi is seeking an organized Manhour Administrator to manage timesheets and manhour records. You will ensure accurate data, secure approvals, and timely reporting for payroll, cost control, and workforce planning.

Responsibilities include collecting hours, reconciling with payroll, producing stakeholder reports, and maintaining audit trails while safeguarding sensitive information. This role requires methodical issue resolution and collaboration across finance and project teams.

Qualifications

• Experience with timesheet, payroll, workforce or project administration.
• Proficiency with spreadsheets and databases for data handling.
• Ability to keep accurate records and meet deadlines.
• Capable of cross‑team collaboration and confidential information handling.

Responsibilities

• Collect timesheets, attendance and hour data.
• Check hours, coding, completeness and approvals.
• Resolve missing information and discrepancies before deadlines.
• Maintain manhour data in business systems.
• Organise timesheets, approvals and supporting records.
• Prepare reports for authorised stakeholders.
• Reconcile hours with payroll, attendance, schedules and costs.
• Process approved adjustments and maintain an audit trail.
• Answer queries about hours, timesheets and procedures.
• Protect personal and payroll information.
• Improve manhour administration and reporting.
• Coordinate with employees, managers, project teams, payroll and finance.
• Track submissions and approvals; flag overdue or incomplete records.
• Report progress, exceptions and outstanding information.
• Support audits by retrieving records and explaining processes.

Skills

Timesheet administration

Data integrity

Deadline management

Confidentiality

Education

Admin/Finance qualification (advantageous)

Tools

Spreadsheets

Business systems

Job description

Job description

The Manhour Administrator maintains employee and contractor hour records, processes timesheets and reports labour data for payroll, cost control and workforce planning.

Role purpose

Administer timesheets and manhour records accurately, securing approvals and meeting deadlines.

Key responsibilities & Job Description

• Collect timesheets, attendance and hour data.
• Check hours, coding, completeness and approvals.
• Resolve missing information and discrepancies before deadlines.
• Maintain manhour data in business systems.
• Organise timesheets, approvals and supporting records.
• Prepare reports for authorised stakeholders.
• Reconcile hours with payroll, attendance, schedules and costs; escal…
• Process approved adjustments and maintain an audit trail.
• Answer queries about hours, timesheets and procedures.
• Protect personal and payroll information.
• Improve manhour administration and reporting.

Reporting and coordination

• Coordinate with employees, managers, project teams, payroll and finance.
• Track submissions and approvals; flag overdue or incomplete records.
• Report progress, exceptions and outstanding information.
• Support audits by retrieving records and explaining processes.

Technical and professional competencies

• Careful handling of numerical and administrative data.
• Proficiency with spreadsheets and business systems.
• Organisation and deadline management.
• Clear, professional communication and follow-up.
• Confidentiality and accurate recordkeeping.
• Methodical issue resolution and escalation.

Qualifications and experience

• Relevant administrative, business or finance qualification advantageous.
• Timesheet, payroll, workforce or project administration experience desirable.
• Spreadsheet, database, timekeeping or payroll system experience beneficial.
• Ability to keep accurate records, meet deadlines and collaborate across teams.