Manager - Administration

Larsen & Toubro; Abu Dhabi; On-site; AED 180,000 - 240,000; Full time

Job summary

Larsen & Toubro in Abu Dhabi, UAE, is seeking a seasoned Administration Lead to head all administrative operations on the project site. You will ensure efficient facilities, accommodation, transportation, vendor services, and employee support while maintaining cost effectiveness and compliance with company requirements.

The role requires 12-15 years of UAE/GCC experience in EPC/construction sectors, strong vendor and contract management, and proficiency in MS Office and MIS reporting.

Qualifications

• Bachelor's degree in Business Administration, Management, Commerce, or a related discipline.
• 12-15 years of relevant UAE/GCC administration experience.
• Experience in EPC, Construction, Infrastructure, Power, or Renewable Energy projects would be preferred.
• Strong exposure to facilities, camps/accommodation, transportation/fleet, vendor and contract management.
• Good understanding of UAE administrative and statutory requirements.
• Strong communication, negotiation, planning, and stakeholder-management skills.
• Proficiency in MS Office and administrative MIS/reporting systems.

Responsibilities

• Lead and manage administrative operations across project location.
• Oversee staff and labour accommodation/camp management, including allocation, maintenance, utilities, and associated services.
• Manage transportation and fleet operations, including vehicle allocation, maintenance, registration, insurance, and utilization.
• Coordinate facility management, office maintenance, utilities, security, housekeeping, and other support services.
• Manage vendors and service providers, including contract administration, service performance, renewals, and commercial coordination.
• Handle office/property leases and administrative contracts, ensuring timely renewals and necessary documentation.
• Coordinate administrative requirements related to government authorities, permits, licences, and regulatory matters in collaboration with relevant teams.
• Manage employee-related administrative requirements, including travel, accommodation, transportation, and mobilization support.
• Monitor administrative budgets, expenses, petty cash, and cost-control initiatives.
• Ensure adequate office supplies, infrastructure, equipment, and other resources for smooth operations.
• Develop and implement administrative procedures, controls, MIS, and reports.
• Coordinate with HR, Finance, Procurement, Projects, and other functions to ensure seamless support to business operations.
• Lead the Administration team and ensure timely resolution of operational issues.

Skills

Communication skills

Negotiation

Planning

Stakeholder management

Education

Bachelor's degree in Business Admin

Tools

MS Office

Administrative MIS

Job description

Job Purpose

To lead and manage administrative operations across project location, ensuring efficient facilities, accommodation, transportation, vendor services, and other employee support services while maintaining cost effectiveness and compliance with company requirements.

Job Purpose

To lead and manage administrative operations across project location, ensuring efficient facilities, accommodation, transportation, vendor services, and other employee support services while maintaining cost effectiveness and compliance with company requirements.

Key Responsibilities

• Manage day-to-day office and project administration activities.
• Oversee staff and labour accommodation/camp management, including allocation, maintenance, utilities, and associated services.
• Manage transportation and fleet operations, including vehicle allocation, maintenance, registration, insurance, and utilization.
• Coordinate facility management, office maintenance, utilities, security, housekeeping, and other support services.
• Manage vendors and service providers, including contract administration, service performance, renewals, and commercial coordination.
• Handle office/property leases and administrative contracts, ensuring timely renewals and necessary documentation.
• Coordinate administrative requirements related to government authorities, permits, licences, and regulatory matters in collaboration with relevant teams.
• Manage employee-related administrative requirements, including travel, accommodation, transportation, and mobilization support.
• Monitor administrative budgets, expenses, petty cash, and cost-control initiatives.
• Ensure adequate office supplies, infrastructure, equipment, and other resources for smooth operations.
• Develop and implement administrative procedures, controls, MIS, and reports.
• Coordinate with HR, Finance, Procurement, Projects, and other functions to ensure seamless support to business operations.
• Lead the Administration team and ensure timely resolution of operational issues.

Qualification & Experience

• Bachelor's degree in Business Administration, Management, Commerce, or a related discipline.
• 12-15 years of relevant experience, must have significant UAE/GCC administration experience.
• Experience in EPC, Construction, Infrastructure, Power, or Renewable Energy projects would be preferred.
• Strong exposure to facilities, camps/accommodation, transportation/fleet, vendor and contract management.
• Good understanding of UAE administrative and statutory requirements.
• Strong communication, negotiation, planning, and stakeholder-management skills.
• Proficiency in MS Office and administrative MIS/reporting systems.