Senior Office Administrator

WorleyParsons Arabia Limited Co; Abu Dhabi; On-site; AED 300,000 - 540,000; Full time

Job summary

WorleyParsons Arabia Limited Co in Abu Dhabi is seeking an experienced administrator to lead the administrative functions for large Oil & Gas projects. You will oversee office administration, mobilization, travel arrangements and logistics, ensuring compliance, timely delivery and value for the Owner and stakeholders.

The role requires a bachelor’s degree and at least 10 years in admin roles within Oil & Gas or Petrochemical projects, including 5 years in the GCC region, with ADNOC and offshore

Qualifications

• Bachelor's degree from an accredited university.
• Minimum 10 years of relevant experience as administrator or in a similar role in Oil & Gas or Petrochemical projects.
• Minimum 5 years in GCC region; ADNOC project experience is required; offshore project experience is required.

Responsibilities

• Support office administration and facilities management.
• Provide Personnel Administration & Mobilization Support.
• Arrange air tickets, hotel bookings, site accommodation and transportation.
• Coordinate staff movements between HQ, site and home country.
• Manage vehicle allocation, driver coordination and transport schedules.
• Support emergency travel and mobilization requirements.
• Control logistics costs in line with budgets.
• Maintain administrative records, correspondence, logs and filing systems.
• Support document controllers with transmittals, courier handling and archiving.
• Maintain attendance timesheets and leave records for PMC personnel.
• Coordinate with project controls HR for timesheet validation and payroll inputs.
• Track annual leave balances and support leave utilization planning.
• Issue reminders on contract end dates and leave encashment policies.
• Manage admin-related vendors, transport, catering, cleaning, accommodation.
• Support procurement with quotations, LPO follow-ups and service contracts.
• Monitor vendor performance and service-level compliance.
• Process invoices for admin services and finance verification.
• Support cost tracking for admin and logistics budgets.
• Verify invoices, receipts and supporting documents before finance submission.
• Maintain petty cash records if applicable.
• Act as focal point for admin coordination with client and contractors.
• Support client audits, meetings and visits logistics and arrangements.
• Ensure alignment with client admin procedures and site rules.
• Ensure compliance with company, client and regulatory requirements.
• Support internal and external audits.

Skills

Personnel Administration

Mobilization Support

Office Administration

Vendor Coordination

Education

Bachelor's degree

Job description

Job Purpose

Ensuring HSSEQ goals objectives and targets are met through personal leadership and involvementSafe delivery and handover of the Project to the Owner sustainably safely on time within budget ensuring that a quality product is produced that represents best value for the Owner and their StakeholdersTo provide Cost and Estimating management leadership and support for all Project activitiesOversee Budget Cost Estimating Progress Measurement and Forecasting activities of the EPC Contractor and ensure these are aligned to the overall Project objectivesSupport the Project Controls Manager and provide functional support to the Project PMC and Owner s teams

Principal Accountabilities

Support office administration and facilities managementProvide Personnel Administration amp Mobilization SupportArrange air tickets hotel bookings site accommodation and transportation Coordinate staff movements between HQ site and home country Manage vehicle allocation driver coordination and transport schedules Support emergency travel and mobilization requirements Control logistics costs in line with approved budgetsMaintain administrative records correspondence logs and filing systems Support document controllers with transmittals courier handling and archiving Manage incoming outgoing letters packages and official communications Ensure proper confidentiality and controlled access to sensitive documents Maintain attendance timesheets and leave records for PMC personnel Coordinate with project controls HR for timesheet validation and payroll inputs Track annual leave balances and support leave utilization planning Issue reminders on contract end dates and leave encashment policies Manage admin-related vendors transport catering cleaning accommodation Support procurement with quotations LPO follow-ups and service contracts Monitor vendor performance and service-level compliance Process invoices related to admin services for finance verification Support cost tracking for admin and logistics budgets Verify invoices receipts and supporting documents before finance submission Maintain petty cash records if applicable Act as focal point for administrative coordination with Client and contractors Support Client audits meetings and visits logistics and arrangements Ensure alignment with Client administrative procedures and site rules Ensure compliance with Company Client and regulatory requirements Support internal and external audits HR HSE ISO Client audits Maintain updated administrative procedures and trackers Provide regular admin status reports to PMC management

A bachelor s degree in any discipline or equivalent from an accredited university with a minimum of 10 years of relevant experience as administrator or similar role in Oil amp Gas or Petrochemical Projects including minimum five 5 years in GCC region ADNOC Project Experience is require Offshore project experience is required