Luxury Hotel Receiving Assistant – Finance & ERP

One&Only Resorts; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

One&Only One Za’abeel in Dubai is seeking an Assistant Receiving to manage receiving operations, ERP records and financial controls in a luxury hospitality setting.

The role requires at least 2 years in receiving or finance within luxury hotels, with strong Excel, PO/GRN/invoice know-how and robust communication with suppliers and internal teams. You will support month-end close and uphold high guest-experience standards.

Qualifications

• Minimum of 2 years of experience in receiving or finance within the luxury hotel industry.
• Knowledge of hotel ERP/procurement systems.
• Good understanding of Purchase Orders, GRNs, invoices and receiving procedures.
• Excel, numerical and analytical skills with attention to detail.
• Strong organizational and problem-solving abilities.
• Good communication with suppliers and departments.
• Hospitality compliance and inventory controls knowledge preferred.

Responsibilities

• Verify that an approved Purchase Order is raised before receiving goods and check deliveries against PO, delivery note, quantity, specification and price.
• Report shortages, excess quantities, substitutions, damaged goods or price discrepancies to Cost Control/Purchasing.
• Raise GRNs for goods received without invoices and ensure all receiving transactions are recorded in ERP.
• Reconcile invoice prices with POs and submit invoices with supporting documents to Finance daily.
• Ensure credit notes are obtained before returning goods and follow up on returns and credit notes.
• Inform relevant departments when goods are received and ready for collection.
• Check temperatures for perishable goods and transfer promptly to the appropriate department.
• Assist in maintaining loading bay and liaise with Stewarding to maintain cleanliness and hygiene.
• Support Cost Control with daily receiving checks and month-end closings.
• Provide procurement guidance and maintain filing for PO/GRN/invoice auditing.
• Ensure compliance with hotel financial, receiving, inventory and food safety procedures.
• Perform other duties as assigned by Cost Controller or Director of Finance.

Skills

Receiving experience

ERP systems

Purchase orders

GRN invoicing

Excel skills

Attention to detail

Communication

Tools

ERP system

Procurement software

Job description

One&Only One Za’abeel in Dubai is seeking an Assistant Receiving to manage receiving operations, ERP records and financial controls in a luxury hospitality setting.

The role requires at least 2 years in receiving or finance within luxury hotels, with strong Excel, PO/GRN/invoice know-how and robust communication with suppliers and internal teams. You will support month-end close and uphold high guest-experience standards.