Assistant, Receiving, One and Only One Za'abeel

One&Only Resorts; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

One&Only One Za’abeel in Dubai is seeking an Assistant Receiving to manage receiving operations, ERP records and financial controls in a luxury hospitality setting.

The role requires at least 2 years in receiving or finance within luxury hotels, with strong Excel, PO/GRN/invoice know-how and robust communication with suppliers and internal teams. You will support month-end close and uphold high guest-experience standards.

Qualifications

• Minimum of 2 years of experience in receiving or finance within the luxury hotel industry.
• Knowledge of hotel ERP/procurement systems.
• Good understanding of Purchase Orders, GRNs, invoices and receiving procedures.
• Excel, numerical and analytical skills with attention to detail.
• Strong organizational and problem-solving abilities.
• Good communication with suppliers and departments.
• Hospitality compliance and inventory controls knowledge preferred.

Responsibilities

• Verify that an approved Purchase Order is raised before receiving goods and check deliveries against PO, delivery note, quantity, specification and price.
• Report shortages, excess quantities, substitutions, damaged goods or price discrepancies to Cost Control/Purchasing.
• Raise GRNs for goods received without invoices and ensure all receiving transactions are recorded in ERP.
• Reconcile invoice prices with POs and submit invoices with supporting documents to Finance daily.
• Ensure credit notes are obtained before returning goods and follow up on returns and credit notes.
• Inform relevant departments when goods are received and ready for collection.
• Check temperatures for perishable goods and transfer promptly to the appropriate department.
• Assist in maintaining loading bay and liaise with Stewarding to maintain cleanliness and hygiene.
• Support Cost Control with daily receiving checks and month-end closings.
• Provide procurement guidance and maintain filing for PO/GRN/invoice auditing.
• Ensure compliance with hotel financial, receiving, inventory and food safety procedures.
• Perform other duties as assigned by Cost Controller or Director of Finance.

Skills

Receiving experience

ERP systems

Purchase orders

GRN invoicing

Excel skills

Attention to detail

Communication

Tools

ERP system

Procurement software

Job description

( 20782 )

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests' stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests' expectations at every possible turn.

Behold the dawn of a new, all-encompassing resort experience in Dubai - One&Only One Za’abeel. A vibrant hub for business, a magnetic stage for entertainment, and a haven for inner-city wellness, this new Dubai resort will be more than a trailblazing icon of the skyline, and it will be an utterly unrivalled urban oasis. With abundant knowledge and generosity, we anticipate our guest's every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

About The Role

As an Assistant Receiving, receiving you need to have the advanced understanding about financial standards, SOP’s, and reporting deadlines within hospitality industry. They must possess extensive experience in delivering exceptional ultra-luxury experience to stakeholders and have a proven track record in effectively managing a team. The Assistant, Receiving will play a pivotal role in ensuring seamless and efficient finance operations while upholding the highest standards of guest satisfaction.

Key Duties And Responsibilities

• Verify that an approved Purchase Order is raised before receiving any goods and check all deliveries against the PO, delivery note, quantity, specification and price.


• Report shortages, excess quantities, substitutions, damaged goods or price discrepancies to Cost Control/Purchasing.


• Raise GRNs for goods received without invoices and ensure all receiving transactions are accurately recorded in ERP System.


• Reconcile invoice prices with Purchase Orders and submit invoices with the Invoice Verification Log and supporting documents to Finance daily.


• Ensure credit notes are obtained and documented before returning any goods to suppliers and follow up on outstanding returns and credit notes.


• Ensure relevant departments are informed promptly when goods are received and ready for collection.


• Check food and vehicle temperatures and ensure perishable goods are transferred promptly to the appropriate department or storage area.


• Assist in maintaining an organized and efficient loading bay, including coordinating delivery vehicles and liaising with Stewarding to maintain cleanliness and hygiene.


• Assist Cost Control with daily receiving checks, month-end closing, reconciliations, open PO monitoring and investigation of discrepancies.


• Provide support to departments and managers regarding ordering procedures, Purchase Orders and ERP queries.


• Maintain proper filing of POs, GRNs, invoices, delivery notes, credit notes and other documents for audit and review.


• Ensure compliance with hotel financial, receiving, inventory and food safety procedures.


• Perform any other duties and responsibilities assigned by the Cost Controller or Director of Finance.

About You

• Minimum of 2 years of experience in receiving or different disciplines in finance within the luxury hotel industry.


• Knowledge of hotel ERP/procurement systems.


• Good understanding of Purchase Orders, GRNs, invoices, credit notes and receiving procedures.


• Good Excel, numerical and analytical skills with strong attention to detail.


• Strong organizational, task management and problem-solving skills.


• Good communication and interpersonal skills with the ability to work effectively with suppliers and operational departments.


• Knowledge of hospitality compliance, food safety and inventory controls is preferred.

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.