# Logistics & Operations Supervisor – Gold & Diamond Trading

Perleen Group; Dubai; On-site; AED 90,000 - 120,000; Full time

Job summary

Perleen Group is seeking a Logistics & Operations Supervisor based in Dubai to coordinate day-to-day trading operations, international shipments, tender activities, customs procedures, and related documentation within our gold and diamond trading business.

The ideal candidate should have hands-on experience in international trade operations and logistics, with the ability to coordinate multiple activities independently and ensure smooth execution of business transactions.

Qualifications

• 3–5 years of relevant experience in logistics or trading operations.
• Experience with import/export coordination and high-value commodity trading is a plus.
• Fluent English with strong written and verbal communication.

Responsibilities

• Coordinate daily logistics and trading operations for gold and diamond transactions.
• Arrange international shipments and liaise with suppliers, freight forwarders, and customs.
• Monitor shipments, resolve delays, and ensure accurate documentation.
• Coordinate tender schedules and supplier communications.
• Prepare and organize trade documents, invoices, and packing lists.
• Coordinate customs procedures, ensure airway bills and declarations are correct.
• Maintain communication with international partners on operational progress.
• Track order progress, arrange collection/delivery, and provide updates.
• Keep accurate records of trading activities, stock movements and correspondence.
• Ensure compliance with trade and shipping regulatory requirements.
• Collaborate with trading, administration and compliance teams to finish transactions.
• Identify and resolve day-to-day operational issues.

Skills

Logistics coordination

International trade

Communication

Organization

Problem-solving

Tools

Microsoft Office

Job description

Logistics & Operations Supervisor - Gold & Diamond Trading

Location: Dubai, UAE

Employment Type: Full-time | On-site

Job Overview

We are seeking a highly organized, proactive, and detail-oriented Logistics & Operations Supervisor to coordinate day-to-day trading operations, international shipments, tender activities, customs procedures, and related documentation within our gold and diamond trading business.

The ideal candidate should have hands-on experience in international trade operations and logistics, with the ability to coordinate multiple activities independently and ensure smooth execution of business transactions.

Key Responsibilities

• Trading Operations Coordination: Coordinate daily operational activities related to gold and diamond trading, including purchase and sales order processing, transaction follow-ups, and coordination between internal teams and external partners.
• International Logistics & Shipment Coordination: Arrange and coordinate international shipments, liaising with suppliers, refineries, freight forwarders, airlines, security companies, and customs agents.
• Shipment Monitoring: Track shipment progress, coordinate schedules, follow up on deliveries, and resolve transportation delays or documentation issues.
• Tender Coordination: Communicate with tender houses and suppliers regarding tender schedules, allocations, purchase arrangements, collection schedules, and shipment requirements.
• Trade Documentation: Prepare, review, and organize operational documentation related to purchase and sales transactions, shipping instructions, commercial invoices, packing lists, and delivery confirmations.
• Customs Clearance: Coordinate import and export customs procedures, ensuring the availability and accuracy of airway bills (AWBs), bills of entry (BOEs), declarations, and other required documents.
• Supplier & Client Coordination: Maintain regular communication with international suppliers, buyers, refineries, logistics providers, and other business partners regarding operational requirements and transaction progress.
• Order & Delivery Follow-Up: Monitor the progress of purchase and sales orders, coordinate collection and delivery arrangements, and ensure relevant parties receive timely updates.
• Operational Documentation & Records: Maintain accurate records of trading activities, shipment details, stock movements, deliveries, and related correspondence.
• Regulatory & Operational Requirements: Coordinate the collection and submission of required trade and shipping documentation, liaising with relevant compliance teams and authorities when necessary.
• Internal Coordination: Work closely with trading, administration, compliance, and other departments to ensure efficient execution of transactions and timely completion of operational requirements.
• Operational Issue Resolution: Identify and resolve issues related to shipments, orders, supplier coordination, documentation, and other day-to-day trading activities.

Requirements

• Minimum 3-5 years of relevant experience in logistics, trading operations, import/export coordination, or international trade.
• Experience in gold, diamonds, precious metals, or high-value commodity trading is an advantage.
• Good understanding of international shipping procedures, customs clearance, and trade documentation.
• Familiarity with UAE import/export regulations and customs procedures.
• Experience coordinating with international suppliers, freight forwarders, and logistics providers.
• Strong organizational skills and ability to handle multiple transactions and shipments simultaneously.
• Excellent communication, coordination, and problem-solving abilities.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Fluent English, both written and spoken.
• Ability to work independently, prioritize tasks, and meet deadlines.
• UAE-based candidates with immediate availability or a short notice period are preferred.