Legal Personal Assistant

DWF; Dubai; On-site; AED 90,000 - 140,000; Full time

Job summary

DWF is hiring a Personal Assistant to join our Dubai team, providing PA support across departments in a fast-paced legal environment. Based in Dubai, you will manage calendars, coordinate meetings, prepare documents, and ensure smooth administrative operations for Partners and teams.

You will draft and format documents using House Style, handle client correspondence, assist with invoicing, and maintain filing systems.

Qualifications

• Previous experience in a legal secretarial role.
• Excellent organisational and multitasking abilities.
• Strong written and verbal communication.
• Ability to manage client correspondence and deadlines.
• Experience with case management systems is preferred.

Responsibilities

• Assist in handling cases, liaising with clients, sending invoices, chasing debt, drafting documents.
• Create documents using House Style templates for team correspondence.
• Format large documents and prepare presentations.
• Provide client-related management information including collation and reporting.
• Handle invoicing processes and billing administration.
• Coordinate schedules, meetings, expenses and travel requests.
• Maintain filing systems and provide secretarial cover across teams.
• Build relationships with clients and support BD activities like events and seminars.
• Assist onboarding and matter opening, ensuring documentation is accurate.
• Adhere to firm policies and maintain confidentiality.

Skills

Legal secretarial

Organisational skills

Client service

Communication skills

Multitasking

Proactive collaboration

Tools

Microsoft Word

Excel

PowerPoint

Outlook

3E

Job description

Why join us?

We are currently hiring for a Personal Assistant to join DWF (Middle East) LLP, part of the DWF Group, and provide PA support across teams in Dubai.

This is a fantastic opportunity to join a dynamic and growing team within one of the world’s largest law firms.

Responsibilities

• Assist in the proactive handling of cases as directed by the Partners and Team, including liaising with clients, sending invoices, chasing debt, drafting documents, and processing received documents.
• Create documents using our House Style Templates to generate correspondence for your Team.
• Format large documents into House style and assist in formatting and preparing presentations.
• Assist in providing client-related management information, including collation, administration, and reporting.
• Process correspondence and documents for the respective Partners and the Team.
• Coordinate schedules, arrange meetings, process expenses and manage travel requests.
• Assist with the monthly invoicing process, including raising invoices when requested.
• Keep files and filing up to date.
• Provide secretarial support cover across various teams when necessary.
• Build and maintain effective relationships with clients, acting as a professional point of contact and providing exceptional client service.
• Support the Team with BD related matters such as legal award submissions, maintaining of CV and credential databases, organise and coordinate client events and seminars.
• Support the client onboarding and matter opening process, ensuring all required documentation is completed accurately.
• Assist with billing administration, including WIP management, invoice production and follow up of outstanding accounts where required.
• Follow all Firm’s policies and procedures and ensure confidentiality is maintained at all times.

What will help you succeed in this role?

• Previous experience in a legal secretarial role.
• Excellent organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• A proactive and collaborative approach with a willingness to learn.
• Strong client service skills and the ability to build effective working relationships with internal and external stakeholders.
• Excellent written and verbal communication skills.
• A high level of attention to detail and accuracy.
• Experience using a case management system, with a readiness to undergo further training.
• Advanced document production and formatting skills.
• Intermediate proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint and Outlook. Experience with 3E would be advantageous.
• A motivated self-starter, able to work independently and effectively prioritise workload.

What we offer

We are committed to ensuring that each member of our team feels valued and duly rewarded during their time at DWF.

We are an equal opportunities employer that celebrates diversity, and we are committed to creating an inclusive environment for all. We aim to create a positive experience for all candidates and offer any adjustments or additional support needed. If you're excited about the opportunity but your experience doesn’t align perfectly with all the requirements, please apply anyway. You may be the right candidate for the role or others across the wider team.

About Us

DWF is a leading global provider of integrated legal and business services. Our approach delivers efficiency, price certainty and transparency for our clients across the world without compromising on quality or service. Our purpose is to deliver positive outcomes with our colleagues, clients and communities and we foster a culture that places our colleagues at the centre of all that we do.