Legal Personal Assistant

DWF Law LLP; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

DWF is recruiting a Personal Assistant to provide PA support across teams in our Dubai office. The role supports our legal professionals, ensuring smooth operation and a high-quality client experience in the Dubai market.

This is a dynamic opportunity within one of the world’s leading law firms, requiring proactive organisational skills and strong client-focused service.

Qualifications

• Previous experience in a legal secretarial role.
• Excellent organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• A proactive and collaborative approach with a willingness to learn.
• Strong client service skills and the ability to build effective working relationships with internal and external stakeholders.
• Excellent written and verbal communication skills.
• A high level of attention to detail and accuracy.
• Experience using a case management system, with a readiness to undergo further training.
• Advanced document production and formatting skills.
• Intermediate proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint and Outlook. Experience with 3E would be advantageous.

Responsibilities

• Assist in proactive handling of cases as directed by Partners and Team, including liaising with clients and drafting documents.
• Create documents using House Style Templates for the Team and format large documents.
• Prepare presentations and management information, including collation and reporting.
• Process correspondence and documents for Partners and Team; coordinate schedules and travel requests.
• Assist with monthly invoicing and keep files up to date.
• Provide secretarial support across teams and build client relationships.
• Support BD activities such as award submissions and credential databases; organise client events.
• Assist with client onboarding and matter opening documentation; support billing administration.

Skills

Legal secretarial

Organisational skills

Client service

Communication skills

Attention to detail

Case management system

Document production & formatting

MS Office suite

3E experience advantageous

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

3E (advantageous)

Job description

Why join us?

We are currently hiring for a Personal Assistant to join DWF(Middle East) LLP, part of the DWF Group, and provide PA support across teams in Dubai.

The successful candidate will play a key role in supporting our legal professionals, ensuring the seamless operation of the team and delivering an exceptional client experience across the Dubai office.

This is a fantastic opportunity to join a dynamic and growing team within one of the world’s largest law firms.

Responsibilities

• Assist in the proactive handling of cases as directed by the Partners and Team, including liaising with clients, sending invoices, chasing debt, drafting documents, and processing received documents.
• Create documents using our House Style Templates to generate correspondence for your Team.
• Format large documents into House style and assist in formatting and preparing presentations.
• Assist in providing client-related management information, including collation, administration, and reporting.
• Process correspondence and documents for the respective Partners and the Team.
• Coordinate schedules, arrange meetings, process expenses and manage travel requests.
• Assist with the monthly invoicing process, including raising invoices when requested.
• Keep files and filing up to date.
• Provide secretarial support cover across various teams when necessary.
• Build and maintain effective relationships with clients, acting as a professional point of contact and providing exceptional client service.
• Support the Team with BD related matters such as legal award submissions, maintaining of CV and credential databases, organise and coordinate client events and seminars.
• Support the client onboarding and matter opening process, ensuring all required documentation is completed accurately.
• Assist with billing administration, including WIP management, invoice production and follow up of outstanding accounts where required.
• Follow all Firm’s policies and procedures and ensure confidentiality is maintained at all times.

What will help you succeed in this role?

• Previous experience in a legal secretarial role.
• Excellent organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• A proactive and collaborative approach with a willingness to learn.
• Strong client service skills and the ability to build effective working relationships with internal and external stakeholders.
• Excellent written and verbal communication skills.
• A high level of attention to detail and accuracy.
• Experience using a case management system, with a readiness to undergo further training.
• Advanced document production and formatting skills.
• Intermediate proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint and Outlook. Experience with 3E would be advantageous.
• A motivated self-starter, able to work independently and effectively prioritise workload.

What we offer

We are committed to ensuring that each member of our team feels valued and duly rewarded during their time at DWF.

We are an equal opportunities employer that celebrates diversity, and we are committed to creating an inclusive environment for all. We aim to create a positive experience for all candidates and offer any adjustments or additional support needed. You may be the right candidate for the role or others across the wider team.

About us

DWF is a leading global provider of integrated legal and business services. Our approach delivers efficiency, price certainty and transparency for our clients across the world without compromising on quality or service. Our purpose is to deliver positive outcomes with our colleagues, clients and communities and we foster a culture that places our colleagues at the centre of all that we do.