Legal Secretary

HUMAN-AI-Z Nexus Technology; Dubai; On-site; AED 70,000 - 120,000; Full time

Benefits offered by this job

Competitive salary package

Exposure to high-profile matters

Professional environment

Long-term career development

Job summary

HUMAN-AI-Z Nexus Technology in Dubai seeks an experienced Legal Secretary to provide high-quality administrative support to Partners and fee earners in a fast-paced legal practice. You will manage complex diaries, travel, draft and proofread legal documents, handle correspondence, and support matter openings, billing, and filing while handling confidential information discreetly.

Ideal candidates have 3–7 years in a law firm, strong English, MS Office proficiency, sharp organisational skills,

Qualifications

• 3–7 years of experience as a Legal Secretary in a law firm.
• Strong knowledge of legal terminology and documentation.
• Experience supporting Partners or senior lawyers is advantageous.
• Excellent written and verbal English communication skills.

Responsibilities

• Provide comprehensive secretarial and administrative support to Partners and lawyers.
• Manage complex diaries, meetings, travel arrangements and appointments.
• Prepare, format and proofread legal documents, correspondence, reports and presentations.
• Assist with the preparation and formatting of court documents, legal submissions and other filings where required.
• Manage incoming and outgoing correspondence, including emails and telephone calls.
• Maintain accurate electronic and physical filing systems and ensure documents are stored securely.
• Assist with time recording, billing, expenses and client invoices.
• Coordinate meetings with clients, counsel, courts and other external parties.
• Prepare meeting agendas, take minutes and follow up on action points where required.
• Conduct basic legal and administrative research.
• Support lawyers with document management, matter opening and closing procedures.
• Handle confidential and sensitive information with discretion.
• Liaise professionally with clients and internal stakeholders.
• Provide general administrative support to the wider legal team when required.

Skills

Legal terminology

English communication

Time management

Organisational skills

Attention to detail

Discretion

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Role Overview

We are seeking an experienced Legal Secretary to provide high-quality administrative and secretarial support to Partners and fee earners within a busy legal practice. The successful candidate will be highly organised, detail-oriented and comfortable working in a fast-paced, professional environment.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to Partners and lawyers.
• Manage complex diaries, meetings, travel arrangements and appointments.
• Prepare, format and proofread legal documents, correspondence, reports and presentations.
• Assist with the preparation and formatting of court documents, legal submissions and other filings where required.
• Manage incoming and outgoing correspondence, including emails and telephone calls.
• Maintain accurate electronic and physical filing systems and ensure documents are stored securely.
• Assist with time recording, billing, expenses and client invoices.
• Coordinate meetings with clients, counsel, courts and other external parties.
• Prepare meeting agendas, take minutes and follow up on action points where required.
• Conduct basic legal and administrative research.
• Support lawyers with document management, matter opening and closing procedures.
• Handle confidential and sensitive information with discretion.
• Liaise professionally with clients and internal stakeholders.
• Provide general administrative support to the wider legal team when required.

Requirements

• 3–7 years' experience as a Legal Secretary, preferably within an international or reputable regional law firm.
• Strong knowledge of legal terminology and legal documentation.
• Experience supporting Partners or senior lawyers is highly desirable.
• Excellent written and verbal English communication skills.
• Strong proficiency in Microsoft Office, particularly Word, Outlook and Excel.
• Excellent organisational and time-management skills.
• Ability to manage multiple priorities and work effectively under pressure.
• Strong attention to detail and a high level of accuracy.
• Professional, discreet and client-focused approach.
• UAE legal experience would be advantageous.
• Experience supporting lawyers in areas such as Corporate & Commercial, Dispute Resolution, Banking & Finance, Real Estate or Projects would be advantageous.

What We Offer

• Competitive salary and benefits package.
• Opportunity to work within a leading legal practice.
• Exposure to high-profile clients and complex matters.
• Professional and collaborative working environment.
• Long-term career development opportunities.