Hybrid Elite Executive & Personal Assistant to CEO

Phakarin Holding; Dubai; Hybrid; AED 89,000 - 179,000; Part time

Job summary

Phakarin Holding in Dubai, UAE, invites applications for a part-time Executive & Personal Assistant to the CEO. This role blends high-level administrative support with personal tasks, requiring utmost discretion, reliability, and organization in a hybrid work setting.

You will manage calendars, coordinate international travel, arrange meetings for VIPs, and handle confidential communications while balancing CEO's personal commitments.

Qualifications

• Previous experience as an Executive Assistant or similar role.
• Experience supporting a CEO or senior executive is highly preferred.
• Excellent organizational and time-management skills.
• Strong attention to detail and follow-up abilities.
• Ability to manage multiple priorities independently.
• Proactive mindset with the ability to anticipate requirements.
• Excellent communication and interpersonal skills.
• Professional appearance and conduct.
• Ability to work under pressure and adapt to changing priorities.
• Proficiency in Microsoft Office and calendar-management tools.
• Experience in an international or multicultural business environment is an advantage.

Responsibilities

• Manage the CEO's calendar, appointments, meetings, and daily priorities.
• Schedule and coordinate business meetings, calls, and video conferences.
• Coordinate with internal teams, international offices, business partners, clients, and other stakeholders.
• Prepare and organize meeting materials, documents, presentations, and correspondence.
• Track and follow up on action items, decisions, and pending matters.
• Manage emails, calls, messages, and other communications as required.
• Manage the CEO's personal schedule and appointments.
• Coordinate personal meetings, reservations, bookings, and arrangements.
• Assist with personal errands and logistical requirements.
• Coordinate travel arrangements for domestic and international trips, visas, and itineraries.
• Coordinate meetings and visits involving VIP guests, clients, and partners.
• Maintain organized CEO office and records; monitor deadlines and follow-ups.

Skills

Organizational skills

Time management

Discretion

Communication

Multilingual

Calendar management

Tools

Microsoft Office

Outlook

Job description

Phakarin Holding in Dubai, UAE, invites applications for a part-time Executive & Personal Assistant to the CEO. This role blends high-level administrative support with personal tasks, requiring utmost discretion, reliability, and organization in a hybrid work setting.

You will manage calendars, coordinate international travel, arrange meetings for VIPs, and handle confidential communications while balancing CEO's personal commitments.