Human Resources Assistant

Nexreq; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Nexreq, a recruitment and talent solutions company in the UAE, is seeking an organized HR Assistant to support daily HR activities, employee documentation, recruitment coordination, and administrative tasks.

The role involves maintaining accurate employee records, coordinating onboarding and exit formalities, and assisting with attendance and payroll support, while handling confidential information with discretion.

Qualifications

• 1–2 years of experience in HR assistance or related role.
• Strong written and verbal English communication.
• Proficiency in MS Word, Excel, Outlook, and Teams.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines with follow-up.
• Discretion when handling confidential information.
• Helpful attitude and ability to work with employees and managers.

Responsibilities

• Support internal hiring by posting vacancies and maintaining applicant records.
• Coordinate joining formalities, induction schedules, and onboarding checklists.
• Maintain employee files and HR databases with accuracy.
• Prepare HR documents and track visa/work permit records.
• Update attendance and payroll inputs for payroll processing.
• Assist with employee engagement activities and recognition programs.

Skills

Communication skills

Organizational skills

Multitasking

Discretion with confidential info

Education

Diploma or Bachelor's in HR/Business Admin

Tools

Microsoft Word

Microsoft Excel

Outlook

Microsoft Teams

Job description

Job Title: HR Assistant

Experience Required: 1–2 years

Department: Human Resources

About Nexreq

Nexreq is a recruitment and talent solutions company connecting businesses with professionals across multiple industries. We are looking for an organized and approachable HR Assistant to support our UAE team with daily HR activities, employee documentation, recruitment coordination, and administrative support.

Role Overview

The HR Assistant will help maintain accurate employee records, coordinate onboarding, support internal recruitment, and respond to routine employee inquiries. This position suits someone who enjoys working with people, follows through on tasks, and handles sensitive information with care.

Key Responsibilities

Recruitment Coordination

• Support internal hiring by posting vacancies and maintaining applicant records.
• Review applications against basic role requirements and coordinate shortlisting with the hiring team.
• Schedule interviews and communicate with candidates regarding availability and next steps.
• Maintain recruitment trackers and follow up on interview feedback.
• Assist with preparing offer letters and other hiring documents using approved templates.

Employee Onboarding & Offboarding

• Collect and organize documents required for new employee onboarding.
• Coordinate joining formalities, induction schedules, and onboarding checklists.
• Work with the relevant teams to arrange employee accounts, equipment, and access.
• Help new employees understand internal procedures and identify the appropriate points of contact.
• Support exit documentation, clearance checklists, and company asset return coordination.

HR Administration & Employee Records

• Maintain accurate employee files, contact details, and HR databases.
• Prepare routine HR correspondence and employment documents for review and approval.
• Track document expiry dates and follow up on required updates.
• Support the collection of visa and work permit documentation in coordination with the designated team or service provider.
• Keep HR records organized, accessible to authorized personnel, and confidential.

Attendance & Payroll Support

• Update attendance, leave, and absence records.
• Follow up on missing information or discrepancies with employees and managers.
• Compile approved attendance and leave inputs for payroll processing.
• Maintain supporting documents for approved salary changes, reimbursements, or other payroll adjustments.
• Coordinate with the finance team to resolve documentation queries.

Employee Support & Engagement

• Respond professionally to routine employee questions and direct complex matters to the appropriate manager.
• Share approved HR announcements, policy updates, and internal communications.
• Assist with employee engagement activities, team events, and recognition initiatives.
• Coordinate performance review schedules and maintain related trackers.
• Support a professional, respectful, and responsive employee experience.

Required Qualifications & Skills

• 1–2 years of experience in HR assistance, HR administration, recruitment coordination, or a related support role.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Word, Excel, Outlook, and Teams.
• Good organizational skills and attention to detail.
• Ability to manage multiple tasks, prioritize deadlines, and follow up consistently.
• Professional judgment and discretion when handling confidential information.
• A helpful attitude and the ability to work effectively with employees and managers.

Preferred Qualifications

• A diploma or bachelor’s degree in human resources, Business Administration, or a related field.
• Familiarity with HR software, applicant tracking systems, or employee databases.
• Exposure to UAE HR administration and employment documentation.
• Experience in recruitment, staffing, or professional services.