Hub Operations & Admin Support Specialist

FedEx Group; United Arab Emirates; On-site; AED 90,000 - 120,000; Full time

Job summary

FedEx UAE is seeking an experienced Hub Operations Administrative Support professional to provide integrated administrative and operational support. The role coordinates workforce scheduling, employee administration, reporting, procurement, and compliance across multiple stakeholder groups to ensure safe and efficient hub operations.

Key responsibilities include maintaining records, supporting ISO compliance measures, SharePoint and health & safety programs, and driving process improvements.

Qualifications

• 3–5 years experience, preferably with logistics background.
• Flexibility to work shifts, including weekends and public holidays.
• Preference for candidates based in the UAE.
• High school diploma or equivalent; Bachelor's degree or Diploma preferred.
• Experience in administrative support, operations coordination, HR administration, or business support functions.
• Proficient in Microsoft Office applications (Excel, PowerPoint, Outlook, Word).
• Experience using workforce scheduling systems, HR systems, or time management applications is an advantage.
• Strong organizational, planning, and prioritization skills.
• Excellent written and verbal communication skills.
• Able to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong attention to detail and accuracy.
• Effective stakeholder management and follow-up.

Responsibilities

• Provide administrative and operational support to Hub Operations and ensure efficient coordination of scheduling, administration, reporting, and compliance.
• Maintain key operational records and support ISO compliance, SharePoint administration, records management, and Health & Safety programs.
• Coordinate with Operations, HR, Finance, Procurement and other stakeholders to ensure smooth hub operations.
• Produce accurate reporting and ensure document control and compliance tracking.
• Drive continuous improvement initiatives to support safe and efficient hub operations.

Skills

Organizational skills

Communication

Stakeholder management

Attention to detail

Problem solving

Planning & prioritization

Education

High school diploma or equivalent

Bachelor's degree or Diploma preferred

Tools

Microsoft Office Suite

Workforce scheduling systems

HR systems

Time management applications

Job description

FedEx UAE is seeking an experienced Hub Operations Administrative Support professional to provide integrated administrative and operational support. The role coordinates workforce scheduling, employee administration, reporting, procurement, and compliance across multiple stakeholder groups to ensure safe and efficient hub operations.

Key responsibilities include maintaining records, supporting ISO compliance measures, SharePoint and health & safety programs, and driving process improvements.