HSEQ Coordinator (Emiratized)

Etihad Rail Operating Companies; Al Fayah; On-site; AED 120,000 - 180,000; Full time

Job summary

Etihad Rail Operating Companies seeks an HSEQ Coordinator to support the Infrastructure HSEQ function through reporting, action tracking, and document control. You will coordinate with stakeholders, prepare presentations, and ensure audit-ready records across HSEQ activities.

The role involves data collection from SAP, Power BI, and Safety Culture, with responsibilities spanning performance reporting, analytics, and administration to maintain efficient workflows and continuous improvement.

Qualifications

• Bachelor’s degree in a related discipline.
• Strong written and verbal English communication; Arabic language capability desirable.
• Experience with SAP, Power BI, Safety Culture, SMIS or similar systems advantageous.
• At least two years of coordination, operations support, or HSEQ administration experience.

Responsibilities

• Coordinate with Infrastructure Operations, HSEQ and other departments to gather data for reports and meetings.
• Prepare and maintain action trackers, meeting minutes, and follow up actions until closure.
• Support HSEQ meetings, events, and procurement activities, including basic venue and travel logistics.

Skills

Analytical thinking

Organizational skills

Communication skills

Cross-cultural communication

Education

Bachelor’s degree or equivalent in business administration or related

Tools

Power BI

Excel

SAP

SMIS

PowerPoint

Office 365

Job description

The HSEQ Coordinator supports the Infrastructure HSEQ function through reporting, systems administration, action tracking, stakeholder coordination, procurement support, and document control. The role helps ensure accurate information, timely follow-up, effective performance monitoring and audit-ready records across HSEQ activities.

Roles and Responsibility:

Stakeholder and Team Coordination

• Develop and maintain effective working relationships with Infrastructure Operations, HSEQ personnel, shared services, and other internal departments.
• Coordinate with relevant personnel to collect, verify, and consolidate information required for HSEQ reports, meetings, presentations, and management reviews.
• Coordinate the preparation of presentations in accordance with approved terms of reference, meeting agendas, and management requirements.
• Prepare meeting minutes, communicate agreed actions, maintain action trackers, and follow up with responsible personnel until completion.
• Support the organization of HSEQ meetings, workshops, campaigns and events, including venue, travel and accommodation arrangements where required.

HSEQ Systems and Action Tracking

• Administer HSEQ applications and systems, including Safety Culture and SMIS, in coordination with system owners and the HSEQ team.
• Review newly raised issues, assign actions to designated personnel, monitor progress, and elevate overdue actions.
• Verify that supporting evidence has been submitted and coordinate action closure for approval by the responsible HSEQ specialist or manager.
• Schedule HSEQ compliance checks and inspections within approved systems and maintain visibility of completion status.
• Maintain investigation reports, supporting evidence and recommendation-closure records within the approved Document Management System.

Performance Reporting and Analytics

• Collect and consolidate data from Safety Culture, SMIS, audit trackers, SAP, and other approved business systems.
• Prepare weekly, monthly, quarterly, and ad hoc HSEQ performance reports covering KPIs, leading and lagging indicators, compliance checks, risks, actions, and improvement initiatives.
• Develop and maintain analytical dashboards using Power Bi, Excel, and other approved reporting tools in consultation with IT and performance specialists.
• Analyze HSEQ data, identify trends, highlight overdue actions or emerging risks, and provide clear information to support management decision-making.
• Prepare draft regulatory and corporate HSEQ submissions for technical validation and approval by authorized HSEQ management before release.

Procurement, Budget, and Inventory Coordination

• Prepare Purchase Requisitions, Contract Release Orders and Service Entries in SAP for HSEQ materials and services, in coordination with requesters, procurement and contract owners.
• Maintain records of committed and actual expenditure and support HSEQ management in monitoring budget performance.
• Monitor HSEQ consumables and equipment inventory, including first-aid supplies, PPE and monitoring equipment, and coordinate timely replenishment.
• Maintain the HSEQ storage area in an organized, secure, and traceable manner.

Communications and Administrative Support

• Coordinate with building managers and HSEQ specialists to ensure HSEQ noticeboards and communication materials remain current.
• Maintain accurate, complete, and audit-ready records for HSEQ reports, actions, procurement, training, equipment, and communications.
• Support continuous improvement of HSEQ reporting, tracking and administrative workflows by identifying inefficiencies and proposing practical digital solutions.
• Undertake continuing professional development to maintain relevant knowledge and capability.
• Perform other reasonable duties consistent with the purpose and level of the role.

Desirable qualifications, skills, and experience

Academic Qualifications:

• Bachelor’s degree or equivalent qualification in business administration, project management, engineering, environmental science, occupational health and safety, data analytics, or a related discipline.
• Strong written and verbal English communication skills; Arabic language capability is desirable

Professional Qualifications:

• Microsoft Office, Excel, or Power Bi certification is advantageous.
• A valid UAE driving license is desirable due to the requirement to support activities across operational locations.

Experience:

• At least two years of relevant experience in coordination, business operations, project support, HSEQ administration, reporting, compliance, analytics, or a related environment.
• Experience coordinating multiple stakeholders, maintaining action trackers, and preparing management reports.
• Experience using Excel to analyze data and prepare charts, dashboards, and performance reports.
• Experience in creating professional PowerPoint presentations and written reports for management.
• Experience with SAP, Power Bi, Safety Culture, SMIS, or similar enterprise systems is advantageous.
• Experience within infrastructure, transport, professional services, or another complex organization is desirable.

Core Competencies:

• Strong analytical and problem-solving capability.
• Prominent level of organization, diligence, and follow-through.
• Ability to communicate confidently with personnel at different organizational levels.
• Ability to work effectively within a culturally diverse and operationally demanding environment.
• High standards of integrity, confidentiality, and professional judgement.
• Ability to identify process inefficiencies and propose practical improvements.
• Adaptability and resilience when supporting depot, site, and desert-based operations.