Administration & HSE Officer

Al Hadeer Marble and Stone Cutting Factory L.L.C; Sharjah; On-site; AED 89,280 - 133,920; Full time

Job summary

Al Hadeer Marble and Stone Cutting Factory L.L.C in the United Arab Emirates seeks an experienced administrator to manage daily operations, maintain records and coordinate transportation and vehicle scheduling.

The role requires a Bachelor's in Business Administration, strong organizational skills and proficiency with Microsoft Office, with a preference for UAE experience and teamwork abilities.

Qualifications

• Bachelor's degree required.
• Previous administrative experience in the UAE preferred.
• Strong organizational and time-management skills required.
• Proficiency in Microsoft Office and good communication.

Responsibilities

• Manage the day-to-day administrative operations.
• Maintain company records, licenses, permits and registrations with timely renewals.
• Coordinate employee and visitor transportation and vehicle scheduling.
• Ensure vehicle registrations, insurance, maintenance and related documents are up to date.
• Prepare monthly reports on transportation, fuel, and administrative expenses.
• Oversee camps, site offices and staff accommodation maintenance.
• Support HSE compliance including inspections and documentation.
• Provide general admin support and assist management as needed.

Skills

Organizational skills

Time management

Teamwork

Communication skills

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office

Job description

Administration Responsibilities

• Manage the company s day-to-day administrative operations
• Maintain company records, licenses, permits and registrations ensuring timely renewals
• Coordinate employee and visitor transportation and manage company vehicle scheduling
• Ensure vehicle registrations, insurance, maintenance and related documentation are up to date
• Report and follow up on vehicle-related incidents and maintain accurate records
• Monitor and manage administrative systems including Salik, Darb, attendance, telecommunications and related services
• Prepare monthly reports on transportation, fuel, vehicle maintenance and administrative expenses
• Coordinate utility and telecommunication payments
• Manage office supplies and administrative procurement
• Oversee company camps, site offices and staff accommodation to ensure proper maintenance and compliance
• Provide general administrative support and perform other duties assigned by management

Health Safety and Environmental Responsibilities

• Implement and monitor the company s HSE Management System ensuring compliance with UAE HSE regulations, client requirements and company policies across the factory, warehouse, offices and project sites
• Conduct regular HSE inspections and risk assessments
• Identify hazards, investigate accidents, incidents and near misses
• Ensure timely implementation of corrective and preventive actions
• Maintain HSE documentation and compliance records including inspection reports, incident logs, PPE records, training records, emergency equipment inspections and support internal external HSE audits
• Promote a safe working environment by coordinating HSE inductions, toolbox talks, emergency drills, monitoring PPE compliance and ensuring company facilities, camps and work areas meet health, safety and welfare standards

Qualifications

• Bachelor’s degree in Business Administration or a related field
• Previous administrative or office experience in the UAE preferred
• Strong organizational and time management skills
• Proficiency in Microsoft Office
• Good communication and teamwork skills