HR Operations & Onboarding Specialist

AirQo; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

AirQo in Abu Dhabi seeks an HR Officer to manage the employee lifecycle from recruitment and onboarding to offboarding, with a focus on accuracy, discretion and timely follow-up with staff and service providers.

The role uses Odoo for HR information, supports recruitment, onboarding, visa coordination, payroll inputs, and maintains confidential files, ensuring HR processes are consistently completed on time across all departments.

Qualifications

• Bachelor's degree in HR, Business Administration, or a related field.
• 3+ years of HR experience in a growing, multi-department organization.
• Experience in HR operations, recruitment coordination, employee documentation, and employee support.
• Experience maintaining employee records and working with an ERP system; Odoo is required.
• Good working knowledge of UAE HR administration, including employment documentation, leave, payroll inputs, and visa coordination.
• Strong written and verbal communication skills in English.
• High attention to detail and ability to handle confidential information.
• Well-organized and reliable with the ability to manage multiple priorities and meet deadlines.

Responsibilities

• Coordinate onboarding and offboarding, including documents, inductions, exit procedures, and return of company property.
• Maintain complete, accurate, and confidential employee files and records.
• Prepare employment letters, certificates, contracts, and other HR documents.
• Track probation periods, contract renewals, employee changes, leave, attendance, and HR deadlines.
• Coordinate visa, work permit, medical insurance, and related administration with internal teams and service providers.
• Maintain accurate employee information in Odoo and other records.
• Support consistent application of HR policies and procedures.
• Coordinate recruitment for vacancies: job postings, CV screening, interview scheduling, and candidate communication.
• Prepare offers and joining arrangements; maintain recruitment records and updates.
• Support headcount reporting and workforce data accuracy.
• Respond to routine HR questions and guide employees through HR procedures.
• Coordinate with department managers to resolve HR matters and complete processes.
• Assist payroll processing: attendance, leave, new joiners, leavers, and changes.
• Support inductions, training coordination, and maintenance of training records.
• Prepare formal HR documents such as recognition letters and warnings.

Skills

HR operations

Recruitment coordination

Employee documentation

English communication

Attention to detail

Confidentiality

Organization

Stakeholder coordination

Education

Bachelor's degree in Human Resources or Business Administration

Tools

Odoo

Job description

AirQo in Abu Dhabi seeks an HR Officer to manage the employee lifecycle from recruitment and onboarding to offboarding, with a focus on accuracy, discretion and timely follow-up with staff and service providers.

The role uses Odoo for HR information, supports recruitment, onboarding, visa coordination, payroll inputs, and maintains confidential files, ensuring HR processes are consistently completed on time across all departments.