HR Officer

AirQ Limited; Abu Dhabi; On-site; AED 201,000 - 268,000; Full time

Job summary

AirQ Limited in Abu Dhabi is seeking a diligent HR Officer to manage core HR activities across the employee lifecycle, from recruitment and onboarding to offboarding and ongoing employee support. The role demands strong organization, attention to detail, discretion and the ability to work independently with employees, managers and service providers.

You will maintain accurate records, support HR operations in Odoo, ensure processes are completed on time, coordinate visas and payroll inputs, and

Qualifications

• Bachelor's degree in HR/BA or related field.
• At least 3 years HR experience in a multi-department org.
• Experience in HR operations, recruitment coordination, and employee support.
• Experience maintaining employee records and using an ERP system; Odoo required.
• Proficient English written and spoken; UAE HR knowledge; confidentiality.

Responsibilities

• Coordinate onboarding and offboarding and maintain records.
• Support recruitment activities including postings and interviews.
• Respond to HR queries and guide employees through processes.
• Prepare payroll data and assist with training records.
• Monitor HR actions and ensure deadlines are met.

Skills

English proficiency

Strong communication

Attention to detail

Organizational skills

Discretion

Education

Bachelor's degree in HR or related field

Tools

Odoo

Job description

The HR Officer will manage and coordinate core HR activities across the employee lifecycle from recruitment and onboarding to employee support and offboarding. The role requires strong organization attention to detail discretion and the ability to follow up independently with employees managers and service providers.The successful candidate will maintain accurate employee records support recruitment and HR administration use Odoo to manage HR information and help ensure that HR processes are completed consistently and on time.

Key Responsibilities

HR Operations and Employee Administration

• Coordinate onboarding and offboarding including required documents inductions exit procedures and return of company property.
• Maintain complete accurate and confidential employee files and records.
• Prepare employment letters certificates contract amendments and other routine HR documents.
• Track probation periods contract renewals employee changes leave attendance and other HR deadlines.
• Coordinate employee visa work permit medical insurance and related administration with internal teams and service providers.
• Maintain accurate employee information in Odoo and other relevant company records.
• Support the consistent application of company HR policies and procedures.

Recruitment and Workforce Support

• Coordinate recruitment activities for approved vacancies including job postings CV screening interview scheduling and candidate communication.
• Follow up with hiring managers on interview feedback and recruitment progress.
• Prepare offer documentation and coordinate pre-employment requirements and joining arrangements.
• Maintain accurate recruitment records and provide updates on vacancies candidates offers and joining status.
• Support headcount and workforce reporting by keeping employee and vacancy data up to date.

Employee Support and Coordination

• Respond to routine employee and manager questions about HR processes company policies leave documentation and employee services.
• Guide employees through HR procedures and required documentation.
• Coordinate employee concerns professionally keep appropriate records and elevate sensitive or complex matters to the Head of Corporate Services.
• Coordinate with department managers and other company functions to resolve routine HR matters and complete employee-related processes.

Payroll Performance and Training Support

• Prepare and check HR information for payroll processing including attendance leave new joiners leavers and approved employee changes.
• Coordinate probation reviews and performance evaluation activities including deadlines forms manager follow-ups and recordkeeping.
• Support employee inductions training coordination and maintenance of training and qualification records.
• Prepare and maintain formal employee documentation such as recognition letters warnings and other HR records in line with company procedures.

Reporting and Process Improvement

• Prepare regular reports on headcount recruitment attendance leave employee movements and other HR activities.
• Monitor outstanding HR actions and follow up with employees managers and service providers to meet deadlines.
• Identify gaps in HR records or processes and recommend practical improvements.
• Handle employee information discreetly and maintain confidentiality.

Requirements

• Bachelors degree in Human Resources Business Administration or a related field.
• At least 3 years of relevant HR experience preferably in a growing multi-department organization.
• Practical experience in HR operations recruitment coordination employee documentation and employee support.
• Experience maintaining employee records and working with an ERP system. Experience with Odoo is required.
• Good working knowledge of UAE HR administration including employment documentation leave payroll inputs and visa or work permit coordination.
• Strong written and verbal communication skills in English.
• High attention to detail and the ability to handle confidential information responsibly.
• Well-organized and reliable with the ability to manage multiple priorities and meet deadlines.
• Confident coordinating with employees and managers at different levels.
• Able to manage routine HR processes independently and recognize when an issue needs to be escalated.