HR Intern

OnTheList Limited; Dubai; On-site; AED 20,088 - 35,712; Full time

Job summary

OnTheList Limited is seeking an HR Intern to assist recruitment and HR administration across the Middle East, with a focus on UAE and regional expansion projects. You will support full recruitment cycles, onboarding and contract preparation, and maintain employee records in a fast-paced startup environment.

The role requires strong organization, discretion, and professional English communication. This is a Dubai-based internship with hybrid working arrangements and opportunities to learn across

Qualifications

• Prior recruitment experience or internship exposure, preferably in luxury, fashion, or retail.
• Currently residing in UAE on family-sponsored visa.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Professional communication skills in English (verbal and written).
• Available full-time on a hybrid working arrangement.

Responsibilities

• Assist with end-to-end recruitment: drafting and posting job ads, screening CVs, and shortlisting candidates.
• Schedule and coordinate interviews, managing candidate communications throughout the process.
• Maintain and update the recruitment tracker and candidate pipeline.
• Support recruitment for flash sale event staffing, including freelancers and agency workers.
• Support onboarding and offboarding administration for employees, freelancers, and event staff.
• Assist with preparation of employment contracts, NDAs, and compliance documentation.
• Maintain accurate and up-to-date employee records and HR files.
• Support internal communications, including announcements and staff scheduling emails.

Skills

MS Office

English communication

Organizational skills

Discretion with confidential info

Tools

LinkedIn

Job portals

Job description

HR Intern

Internship, Dubai Based (Hybrid)

Founded in Hong Kong in 2016 by the couple Delphine Lefay and Diego Dultzin Lacoste, OnTheList is Asia's first members-only flash sales concept.

OnTheList works directly with retail brands and official distributors, turning old inventory into opportunity by providing a sustainable way for brands to sell past-season items that would have otherwise ended up in landfills, while providing the best deals and steep discounts to our OnTheList members.

Since launching in Hong Kong in 2016, OnTheList has hosted over 6,350 flash sales and has built a community of over 1.53 million members across all regions. We've since expanded to Singapore, Australia, Malaysia, Korea, Shanghai, Beijing, Thailand, Dubai, and Saudi Arabia with plans to expand to more strategic markets.

Sustainability is rooted in who we are and motivates us to continue our mission. To date, we have saved over 9.85 million items from ending up in landfills. Forming OnTheLove, our CSR initiative, has allowed us to deepen our commitment to minimizing our carbon footprint while working with local organizations and hosting regular charity sales.

Join our mission and gain access to the best deals from the biggest brands in town. Sign up to become a member now and never miss another flash sale!

At OnTheList, our values guide everything we do: Family Spirit is driven by humility, fostering genuine connections with our community. Panache reflects our passion for delivering exceptional experiences. Sustainability is rooted in our commitment to creating a positive impact on the world around us, while Excellence is driven by Cooperation and teamwork. OnTheList started very successfully in Dubai in 2024. Now, it's time to launch in Saudi!

HR Intern – Recruitment & HR Administration

You will support the Middle East HR function across recruitment and day-to-day HR operations, gaining hands‑on exposure to talent acquisition, HR administration, and regional expansion projects across the UAE and KSA.

The HR Intern will assist with the full recruitment cycle - from posting job ads and screening CVs to coordinating interviews and candidate communications while also supporting core HR administrative tasks including onboarding, documentation, contract preparation, and record keeping. This role requires strong organization, discretion with confidential information, and the ability to manage multiple tasks in a fast‑paced environment. This role reports to the HR Manager-Middle East.

WHAT WE WILL TRUST YOU WITH...

Recruitment Support

• Assist with end-to-end recruitment: drafting and posting job ads, screening CVs, and shortlisting candidates
• Schedule and coordinate interviews, managing candidate communications throughout the process
• Maintain and update the recruitment tracker and candidate pipeline
• Support recruitment for flash sale event staffing, including freelancers and agency workers

HR Administration & Operations

• Support onboarding and offboarding administration for employees, freelancers, and event staff
• Assist with preparation of employment contracts, NDAs, and compliance documentation
• Maintain accurate and up-to-date employee records, trackers, and HR files
• Support internal communications, including announcements and staff scheduling emails

General HR Support

• Assist with ad-hoc HR projects, including other GCC countries expansion-related administrative tasks
• Handle confidential information with discretion and professionalism
• Provide general administrative support to the HR Manager as needed

WHAT IT TAKES

• Prior recruitment experience or internship exposure, preferably in the luxury, fashion, or retail industry
• Currently residing in the UAE on a family-sponsored visa
• Strong organizational skills and attention to detail
• Ability to handle confidential information with discretion
• Proficient in MS Office (Excel, Word, PowerPoint); familiarity with LinkedIn and job portals
• Professional communication skills in English (verbal and written)
• Available full-time on a hybrid working arrangement
• Proactive, hands‑on, and eager to learn in a fast‑paced startup environment