HR Coordinator

Synapsco; Dubai; On-site; AED 201,000 - 312,000; Full time

Job summary

Synapsco in Dubai, United Arab Emirates is seeking an HR Administrative Coordinator to support recruitment and onboarding for contracted personnel. You will manage mobilization plans, organization charts, and coordinate arrivals with HQ, Affiliates, and TAS agents.

Key tasks include end-to-end recruitment coordination, maintaining recruitment tracking, preparing job descriptions, and ensuring IT access and HQ profiles for new hires. English is the project language; Arabic and French are a plus.

Qualifications

• University degree; 3–6 years of experience.
• Strong communication with employees.
• Confidentiality and discretion.
• Willingness to learn in a high-growth environment.
• Proficient in Microsoft Excel; Power BI preferred.
• Ability to work autonomously in a demanding setting.
• English required; Arabic and French advantageous.

Responsibilities

• Provide administrative HR coordination for AGUP 2.
• Maintain the AGUP 2 mobilization plan and recruitment tracking.
• Coordinate recruitment processes and onboarding for contracted personnel.
• Prepare and organize onboarding at assignment locations with HQ/Affiliates/TAS Agents.
• Liaise with HR representatives across Affiliate, HQ, and TAS agencies.
• Ensure IT resources and HQ profile creation for new hires.
• Maintain confidentiality and discretion throughout the project.

Skills

Communication

Confidentiality

Autonomy

English language

Curiosity

Proactivity

Microsoft Excel

Office Suite

Education

University degree

Tools

Power BI

SharePoint

Job description

Dubai, United Arab Emirates | Posted on 28/07/2026

The job holder is responsible for bringing administrative support to the AGUP 2 HR Lead for the recruitment and onboarding process of Contracted people.

In particular, he is responsible for:

• The preparation and maintenance of the mobilization plan and organization charts.
• The recruitment process from initiation to final approval.
• The preparation and organization of the arrival of personnel at the assignment locations, in coordination with various entities (HQ, Affiliates, TAS Agents).
• The support to AGUP 2 Personnel during the project execution until final demobilization.
• Any activities related to Human Resources in general.

The job holder is entitled to comply with rules and requirements of the Project and shall liaise and coordinate actively with the Human Resources representatives of the Affiliate, as with TTE HQ. The job holder will maintain constant contact with TTE Personnel and with TAS agencies. The job holder shall observe strict confidentiality during all the course of the Project.

Main Activities

• To be a focal point for administrative coordination of the HR activities related to Technical Assistance Services.
• To maintain and update the AGUP 2 mobilization plan, as necessary.
• To prepare the mobilization of the necessary Technical Assistance resources in coordination with the Affiliate HR Support in local affiliate, support services in Ratawi Affiliate (HR, C&P), in particular, based on the AGUP 2 mobilization plan:
• Initiate the Contract Request Form with the support of AGUP 2 requesters.
• Initiate the Job Descriptions with the support of AGUP 2 requesters.
• Initiate the necessary Evaluation criteria with the support of AGUP 2 requesters.
• Initiate the Technical Assistance Services process to look for the necessary resources with Affiliate support Services.
• Maintain the recruitment register, and update accordingly.
• Regularly liaise with involved parties for adequate recruitment tracking.
• Arrange and track the interviews of the candidates.
• Dispatch the proposed CVs to AGUP 2 requesters, and follow-up until final selection of the candidates.
• Request Purchase Request creation to the Cost Control Team, and track until Purchase Order validation.
• Track the PR and PO creation until validation.
• Coordinate with Contract Engineer and follow up on each step of the mobilization.
• Inform IT support when candidates are selected to organize the necessary IT resources and HQ profile creation.
• Inform the Data Manager of the arrival of the candidates to organize access to the various software, SharePoints, etc.
• Manage the renewals of the existing TAS contracts in coordination with AGUP 2 requesters and Affiliate Support Services, including issuing reminders to hierarchies and Cost Control.
• Manage changes in roles, locations, work regimes, etc. of the mobilized resources.
• Demonstrate a flexible attitude with a willingness to take on other project activities as and when required by Project Management.

Accountabilities

• Serve as the focal point for HR administrative coordination of Technical Assistance within AGUP 2.
• Maintain and update the AGUP 2 recruitment tracking.
• Ensure mobilizations are maintained according to the Mobilization Plan.
• Coordinate recruitment processes, contract renewals, and role changes with relevant teams.
• Ensure timely validation of Purchase Requests (PR) and Purchase Orders (PO).
• Oversee IT setup and system access for new hires.
• Track and report new joiners, ensuring smooth mobilization and demobilization

Requirements

• University degree, completed by at least 3–6 years of experience.
• Strong ability to communicate with employees.
• Able to maintain confidentiality and discretion.
• Curious individual with a strong willingness to learn.
• Strong proficiency in Microsoft Office, especially Excel; Power BI is preferred.
• Proactive, passionate, calm under pressure, and result-driven.
• Ability to work autonomously in a demanding, high-growth/high-paced environment.
• Solid understanding of applicable Group procedures and processes, as well as its organization.
• The service will be performed in English.
• Arabic and French languages are an advantage.
• TotalEnergies experience is an advantage.