HR & Admin Coordinator

Techniline Electronics; Dubai; On-site; AED 90,000 - 130,000; Full time

Job summary

Techniline Electronics is seeking an HR & Admin Coordinator in Dubai to execute operational HR and office administration across the group. You will handle visa/PRO processing, maintain audit-ready personnel files, manage attendance and leaves, and oversee onboarding, asset issuance, and final settlements.

Role requires hands-on UAE PRO experience, ERP data management, and strong vendor coordination. You will report to the People & Talent Lead with a dotted line to the GM for Administration and

Qualifications

• Hands-on UAE PRO/government processing experience e.g. GDRFA, MOHRE, Tasheel, Noqodi.
• Proficient with ERP/data-entry systems.
• Ability to handle high-volume, deadline-driven administrative work.
• Experience administering UAE medical insurance and workers' compensation.

Responsibilities

• Process visas, renewals, and cancellations across group entities through government portals.
• Maintain audit-ready personnel files and prepare HR letters and certificates.
• Track license, establishment card, medical/group life/workers' comp renewals.
• Own attendance and leave cycle; input monthly to Accounts.
• Oversee onboarding and offboarding, asset issuance, and settlements.
• Maintain accurate employee master data in the ERP system.
• Process leave salary and air ticket eligibility claims.
• Coordinate appraisals, probation reviews, and end-of-contract decisions.
• Manage office supplies, vendors, and facilities; flag issues."
• Verify invoices and manage contracts for facilities and service providers.
• Ensure policy adherence across HR administration.
• Support JD posting, scheduling, and candidate coordination in recruitment.
• Coordinate team events and festive/birthday recognition.
• Support leadership travel visa applications and ad hoc administrative tasks.
• Provide project support for People & Talent initiatives.

Skills

Attention to Detail

Reliability

Process Orientation

Integrity

Resourcefulness

Communication

Time Management

Energy

Cultural Fit

Service Orientation

Team Coordination

Tools

ERP System

Job description

As HR & Admin Coordinator, your mission is to execute the operational and compliance backbone of Techniline's People function and its physical workspaces. You process visas and government/PRO matters for all group entities, maintain HR and ERP data, run onboarding logistics, prepare attendance and leave inputs for Accounts, and administer day-to-day office needs — supplies, vendors, and support staff.You report to the People & Talent Lead for HR-function priorities, with a dotted line to the General Manager for Administration and PRO/Government compliance across all group entities.Accountabilities1. Visa & Immigration ProcessingProcess new visas, renewals, and cancellations across all group entities via government portals, including ILOE and Police Clearance Certificate processing.2. Employee Records & CorrespondenceMaintain organized, audit-ready personnel files (digital and physical) for every employee. Prepare HR letters and certificates on request — salary certificates, NOC letters, warning/notice letters, policy and holiday circulars.3. Renewals & Compliance AdministrationTrack and execute trade license, establishment card, medical/group life/workmen's comp, and Du company line renewals across all group entities.4. Attendance & Leave ManagementOwn the full attendance and leave cycle — requests, logs, approvals, and monthly input to Accounts.5. Onboarding & Offboarding AdministrationExecute the full employee lifecycle from induction and asset issue through exit checklist and Full & Final settlement.6. ERP / HR Data AdministrationMaintain accurate employee master, salary, advance, and outstanding data in the ERP.7. Leave, Benefits & Settlement ProcessingProcess leave salary and air ticket eligibility claims.8. Appraisal & Probation CoordinationSchedule and document appraisals, probation reviews, and end-of-contract decisions.9. Office Maintenance & Facilities AdministrationEnsure office supplies, cleaning, and equipment condition are maintained, and flag issues needing action.10. Vendors & Service ProvidersVerify invoices and track contracts for all facilities, maintenance, and service-provider vendors.11. Compliance & Policy AdherenceExecute company policy consistently across all HR administration.12. Recruitment SupportSupport the hiring process through JD posting, scheduling, and candidate coordination.13. Team Engagement CoordinationCoordinate team events and festive/birthday recognition.14. Management SupportHandle business travel visa applications, leadership scheduling, and ad hoc administrative requests.15. Project & Initiative SupportProvide execution support for People & Talent Lead initiatives outside standing operations.----Year-One Outcomes1. Handover Transition Complete — Full operational takeover from the outgoing HR Coordinator achieved within the notice-period overlap window. Zero compliance deadlines missed during transition.2. Attendance & Payroll Input Reliability Proven — Zero missed or late attendance/leave submissions to Accounts across a full 12-month cycle, with zero post-submission corrections required.3. Visa & Government Renewal Mastery — Independently manages the full visa, labor, and license renewal cycle across all group entities by month 6 — verified through at least one complete renewal cycle per category with zero errors, zero rework, and zero fines.4. Compliance Track Record Established — Zero fines across visa, trade license, and establishment card processing, all group entities, trailing 12 months.5. Office Administration Stabilized — Supply, cleaning-schedule, and equipment-condition routines running without CEO/GM intervention by month 6, zero disruption incidents in the trailing 6 months.6. Full Scope Trust Achieved — Judged by the People & Talent Lead and General Manager as fully trusted with the complete scope of the role — no shadow supervision required on any standing accountability.

Key Competencies

Attention to Detail / AccuracyCatches errors before they become fines or missed deadlines; checks documents against requirements methodically.

Follow-Through & ReliabilityCompletes tasks fully without reminders; tracks multiple deadlines across entities without dropping any.

Process OrientationWorks confidently within defined checklists and systems — ERP, portals, forms.

Integrity & DiscretionHandles personal documents and compliance data honestly and confidentially.

ResourcefulnessGets things done through vendors, agents, and government counters without a large support team behind them.

CommunicationGives clear, timely updates across multiple stakeholders and external parties.

Composure Under Competing PrioritiesStays organized and unflustered when multiple stakeholders have same-day, competing requests.

Service OrientationTreats office administration and team-facing requests as real accountabilities, not afterthoughts.

Energy & Work EthicSustains a high volume of small, deadline-dense tasks without dropping quality.

Cultural FitComfortable with a fast-paced, lean, owner-led environment and daily huddle cadence.

Requirements

• * Hands-on experience with UAE government/PRO processing — GDRFA, MOHRE, Tasheel, Noqodi
• * Working proficiency in an ERP or similar structured data-entry system
• * Comfortable with high-volume, deadline-dense administrative work.
• * Office administration / facilities oversight experience
• * Experience administering UAE medical insurance and workmen's compensation