Hospitality Procurement Specialist

Capital Motion UAE; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Capital Motion UAE is seeking a Purchasing Assistant to support procurement operations across our restaurant group. You will coordinate sourcing and orders, maintain records, and assist in inventory planning to ensure smooth operations.

The role collaborates with kitchen, bar, and finance teams to meet procurement needs while following company policies and budgets. Prior experience in hospitality procurement is preferred.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Supply Chain Management, Hospitality Management, or related field.
• 2–3 years of experience in purchasing/procurement, preferably within hospitality, restaurant, or F&B industry.
• Experience in purchasing food & beverage products, alcoholic beverages, kitchen supplies, and operational requirements.
• Familiarity with procurement and inventory management systems, such as FMC, Adaco, and Supy.
• Supy system experience is an advantage, particularly for purchasing, inventory, and F&B stock management.
• Strong knowledge of supplier sourcing, quotation comparison, purchase orders, and supplier coordination.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organizational, communication, negotiation, and problem-solving skills.
• Excellent attention to detail and ability to manage multiple purchase requests and deadlines efficiently.

Responsibilities

• Assist in sourcing and ordering food, beverage, and non-food items based on approved requisitions.
• Liaise with suppliers to confirm availability, pricing, and delivery schedules.
• Ensure all purchases are made in accordance with company policies and budget guidelines.
• Prepare and process purchase orders, ensuring accuracy and completeness.
• Maintain organized records of supplier contracts, quotations, and delivery notes.
• Track and update procurement logs and ensure timely follow-up on pending orders.
• Support evaluation of supplier performance in terms of quality, reliability, and cost.
• Assist in maintaining an updated database of approved vendors.
• Communicate with suppliers regarding order status, discrepancies, and returns.
• Coordinate with the Stock Controller to align purchasing with inventory levels and consumption trends.
• Monitor stock availability and assist in planning reorders to avoid shortages or overstocking.
• Participate in monthly inventory counts and reconciliation processes.
• Ensure all procurement activities comply with internal control procedures.
• Assist in preparing procurement reports for Finance and Operations.
• Support audit processes by providing relevant purchasing documentation.
• Work closely with chefs, bar managers, and finance staff to understand purchasing needs.
• Provide administrative support to the Purchasing Officer and contribute to process improvements.
• Participate in cross-functional meetings to align procurement strategies with operational goals.

Skills

Negotiation

Organization

Communication

Problem-solving

Vendor management

Education

Diploma or Bachelor’s degree in Business Administration, Supply Chain Management, Hospitality Management, or related field

Tools

FMC

Adaco

Supy

Excel

Job description

Capital Motion UAE is seeking a Purchasing Assistant to support procurement operations across our restaurant group. You will coordinate sourcing and orders, maintain records, and assist in inventory planning to ensure smooth operations.

The role collaborates with kitchen, bar, and finance teams to meet procurement needs while following company policies and budgets. Prior experience in hospitality procurement is preferred.