Head of Administration & Facilities

RNA Resources Group; Dubai; On-site; AED 350,000 - 520,000; Full time

Job summary

Styli is seeking an experienced Head of Administration to lead daily office operations, optimize procedures, and manage budgeting and vendor relationships across GCC operations. The role requires strategic leadership, strong cost controls, and cross-functional collaboration with senior management.

The successful candidate will oversee procurement, facility setups, project delivery, and compliance while mentoring the admin team to ensure efficiency and service excellence.

Qualifications

• Bachelor's degree in Business Administration, Operations Management, or related field; Master's preferred.
• 8+ years of experience in an administrative leadership role, with at least 3 years in a managerial capacity.
• Proven experience in budgeting, vendor management, and facilities management.
• Strong organizational, problem-solving, and multitasking skills.
• Exceptional leadership and team management capabilities.
• Excellent communication and interpersonal skills.

Responsibilities

• Oversee coordination and management of daily office activities, facilities, and resources, ensuring smooth functioning across all administrative functions.
• Create, review, and improve office procedures, policies, and workflows to enhance efficiency and reduce operational costs.
• Plan and prepare the annual administration budget, ensuring accurate forecasting aligned with organizational needs.
• Monitor budget vs actual spending, analyze variances, and implement cost-control measures.
• Develop and manage the administration budget while ensuring cost-effective operations.
• Oversee procurement processes, including sourcing and managing vendors, negotiating contracts, and ensuring timely delivery of office supplies and services.
• Manage relationships with key external service providers (e.g., office facilities, utilities, security, etc.).
• Lead the setup of new offices, including space planning, vendor coordination, infrastructure readiness, and timely execution.
• Oversee building maintenance, office setup, space utilization, and infrastructure upkeep. Coordinate office expansions, relocations, and maintenance of equipment and technology.
• Lead and coordinate various internal projects such as office relocations, internal events, system implementations, or infrastructure improvements.
• Ensure timely project delivery, budget adherence, and stakeholder communication.
• Ensure all administrative activities comply with relevant laws, regulations, and internal policies. Identify areas of risk in the administrative processes and develop strategies to mitigate them.
• Lead and manage the administration team, providing guidance, mentorship, and support to ensure high performance and professional development.
• Develop and implement departmental goals, objectives, and performance metrics.
• Act as the main point of contact for all administrative concerns across the organization.
• Work closely with senior leadership to support company initiatives and ensure administrative functions align with broader organizational goals.

Skills

Leadership

Budgeting

Vendor management

Facilities management

Project management

Communication

Education

Bachelor's degree in Business Administration or related field

Master's degree preferred

Job description

Styli is seeking an experienced Head of Administration to lead daily office operations, optimize procedures, and manage budgeting and vendor relationships across GCC operations. The role requires strategic leadership, strong cost controls, and cross-functional collaboration with senior management.

The successful candidate will oversee procurement, facility setups, project delivery, and compliance while mentoring the admin team to ensure efficiency and service excellence.