Handover Coordinator

Kaizen Asset Management Services; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Kaizen Asset Management Services is seeking an organized Handover Coordinator to manage the full property handover lifecycle in Dubai, from pre-handover to final sign-off and post-handover follow-up. The role acts as the central contact between developers, owners, tenants, maintenance teams, and internal departments to ensure timely, compliant handovers.

You will conduct inspections, coordinate with technical teams to resolve defects, maintain accurate records, and ensure alignment with UAE

Qualifications

• Minimum 2 years experience in property handover or contract administration in Dubai.
• Strong organizational skills and attention to detail.
• Fluent English; Arabic/Tagalog is an advantage.
• Knowledge of DLD/RERA handover processes.
• Proficient in MS Office and collaboration tools.
• Valid UAE residency and driving license preferred.

Responsibilities

• Plan, schedule, and coordinate all handover activities for properties.
• Prepare and verify handover checklists, inspection reports, and DLD/RERA docs.
• Conduct pre-handover inspections and resolve defects with maintenance teams.
• Communicate timelines and action items with owners, tenants, developers, and asset management.
• Arrange and attend formal handover meetings; obtain sign-offs and maintain records.
• Manage handover files digitally; update Excel trackers and internal systems.
• Follow up on post-handover rectifications within agreed timelines.
• Ensure full compliance with company policies and UAE real estate regulations.
• Support Emiratization goals by collaborating with local teams and authorities.
• Handle multiple concurrent handovers with tight deadlines.
• Collaborate with cross-functional teams to ensure smooth processes.

Skills

Project Coordination

Organizational Skills

Stakeholder Communication

MS Office Proficiency

DLD/RERA knowledge

Education

High school diploma

Bachelor’s degree preferred

Tools

Excel

Word

PowerPoint

Slack/Teams

Job description

We are seeking an organized, detail-oriented Handover Coordinator to manage the full property/project handover lifecycle from pre-handover preparation through to final sign-off and post-handover follow-up. You will act as the central point of contact between developers, owners, tenants, maintenance teams, and internal departments, ensuring smooth, compliant, and timely handovers in line with Dubai Land Department (DLD) and RERA standards.

Key Responsibilities

• Plan, schedule, and coordinate all handover activities for residential and commercial properties/assets

• Prepare and verify handover checklists, inspection reports, snagging lists, and DLD/RERA-compliant documentation

• Conduct pre-handover inspections; coordinate with technical/maintenance teams to resolve defects and outstanding items

• Communicate clearly with all stakeholders — owners, tenants, developers, sales, and asset management — to share timelines, status updates, and action items

• Arrange and attend formal handover meetings; obtain sign-offs and maintain complete, accurate records

• Manage handover files digitally; update Excel trackers and internal systems to monitor progress, pending items, and completion rates

• Follow up on post-handover rectifications and close out issues within agreed timelines

• Ensure full compliance with company policies, Kaizen efficiency standards, and UAE real estate regulations

• Support Emiratization goals by collaborating with local teams and government authorities as required

• High school diploma / Bachelor’s degree preferred

• Minimum 2 years experience in property handover, real estate administration, project coordination, or client relations in Dubai

• Strong knowledge of DLD/RERA handover processes and documentation

• Proficient in MS Office: Excel tracking, Word reports, PowerPoint summaries, Slack/Teams communication

• Excellent organizational skills — ability to manage multiple concurrent handovers with tight deadlines

• Clear professional communication in English; Arabic/Tagalog is a strong advantage

• Detail-oriented, solution-focused, and able to work independently as well as cross-functionally

• Valid UAE residency and driving license preferred