Guest Experience & Office Concierge

Dsv Air & Sea SAU; Abu Dhabi; On-site; AED 45,000 - 74,000; Full time

Job summary

DSV UAE is seeking a receptionist/administrative assistant to greet visitors, answer calls, and manage mail. You will coordinate meeting rooms, travel arrangements, and office supplies to keep the Abu Dhabi office running smoothly.

This role requires 1–2 years in administration, strong MS Office skills, excellent communication, and a professional appearance. You will work with a multicultural team and contribute to our high standards of service.

Qualifications

• 1–2 years of experience in an administrative role.
• Proficient in MS Office and general software tools.
• Strong communication and interpersonal skills.
• Professional appearance and customer-service orientation.

Responsibilities

• Manage reception desk and welcome visitors, employees, and guests.
• Handle general enquiries and provide information to visitors and callers.
• Answer and direct incoming calls and take messages.
• Receive and distribute incoming mail, documents, faxes and courier deliveries.
• Coordinate outgoing mail and courier services.
• Maintain the contact directory.
• Assist with meeting room arrangements and coordination of meetings.
• Support travel arrangements, including flight and hotel bookings.
• Maintain office supplies and coordinate replenishment.
• Prepare employee communications and newsletters.
• Support planning and coordination of events and engagement activities.
• Provide administrative support to HR as required.
• Perform other duties/projects as assigned by manager.

Skills

Good communication

Professional appearance

Customer-service orientation

Strong organizational skills

Tools

MS Office

Job description

DSV UAE is seeking a receptionist/administrative assistant to greet visitors, answer calls, and manage mail. You will coordinate meeting rooms, travel arrangements, and office supplies to keep the Abu Dhabi office running smoothly.

This role requires 1–2 years in administration, strong MS Office skills, excellent communication, and a professional appearance. You will work with a multicultural team and contribute to our high standards of service.