Graduate Assistant Document Controller

Fugro; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Fugro is seeking an Assistant Document Controller based in Dubai, UAE. You will manage the document control system, ensuring accuracy, quality and traceability of all project documentation across operations.

The role requires a UAE national with a Family Book, a Bachelor's degree in Business Administration or Information Management, and at least 3 years in document control within tech/engineering sectors. Proficiency in MS Office and document management systems is essential.

Qualifications

• Must be a UAE national with a Family Book.
• Bachelor's degree in Business Administration Information Management or related field (minimum requirement).
• Minimum of 3 years relevant work experience as a Document Controller preferably in a technology or engineering-focused industry.
• In-depth knowledge of Document Management Systems and MS Office applications (Excel SharePoint).
• Proficiency in document control software and database management.
• Familiarity with technical drawings and documentation preferably with AutoCAD knowledge.
• Good command of English language (both verbal and written).
• Experience in maritime industry preferred.
• Strong organizational and time-management skills.
• Attention to detail and a high level of accuracy.

Responsibilities

• Manages and oversees the document control system for operations.
• Ensures the accuracy, quality and integrity of information stored in document control systems.
• Implements and maintains document control processes and systems to ensure efficient document handling and retrieval.
• Establishes and maintains master copy storage (hardcopy & electronic) for all technical documentation issued on projects.
• Ensures the correct filing and distribution of incoming and outgoing information on selective projects.
• Collaborates with different departments to ensure all documentation complies with company standards and regulatory requirements.
• Manages requests for information and field design change requests.
• Coordinates the distribution and revision of technical documents reports and other project-related documents.
• Establishes project document registers for specific projects logs and files communications updates drawing and document status records and generates reports when requested.
• Maintains and updates document registers logs and archives ensuring traceability and easy access.
• Assists in the copying and compilation of data.
• Copies and distributes plans and procedures as directed.
• Serves as liaison on all administrative requirements including scope of work and scheduling of agreed deliverables.
• Ensures compliance with corporate QHSSE guidelines and published policies.
• Assumes shared responsibility for project office security including unlocking and locking where required.

Skills

UAE national - Family Book

English proficiency

Document control experience

Strong organizational skills

Education

Bachelor's degree in Business Administration / Information Management

Tools

AutoCAD

MS Office

Job description

Job Description

Who we are

Do you want to join our Geo-data revolution Fugros global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs so they can design build and operate their assets more safely sustainably and efficiently. But were always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative but work well within a team.

We are looking to recruit an Assistant Document Controller UAE National to join our team based in Dubai this role you be responsible for controlling the numbering filing sorting and retrieval of electronically stored or hard copy documentation produced by teams projects or departments in a timely accurate and efficient manner.

Key Responsibilities:

• Manages and oversees the document control system for operations
• Ensures the accuracy quality and integrity of information stored in document control systems
• Implements and maintains document control processes and systems to ensure efficient document handling and retrieval
• Establishes and maintains master copy storage (hardcopy & electronic) for all technical documentation issued on projects
• Ensures the correct filing and distribution of incoming and outgoing information on selective projects
• Collaborates with different departments to ensure all documentation complies with company standards and regulatory requirements
• Manages requests for information and field design change requests
• Coordinates the distribution and revision of technical documents reports and other project-related documents
• Establishes project document registers for specific projects logs and files communications updates drawing and document status records and generates reports when requested
• Maintains and updates document registers logs and archives ensuring traceability and easy access
• Assists in the copying and compilation of data
• Copies and distributes plans and procedures as directed
• Serves as liaison on all administrative requirements including scope of work and scheduling of agreed deliverables
• Ensures compliance with corporate Quality Health Safety Security and Environment (QHSSE) guidelines and published policies
• Assumes shared responsibility for project office security including unlocking and locking where required

What Skills & Experience Will You Have

• Must be a UAE national with a Family Book.
• Bachelors degree in Business Administration Information Management or related field (minimum requirement)
• Minimum of 3 years relevant work experience as a Document Controller preferably in a technology or engineering-focused industry
• In-depth knowledge of Document Management Systems and MS Office applications (Excel SharePoint)
• Proficiency in document control software and database management
• Familiarity with technical drawings and documentation preferably with AutoCAD knowledge
• Good command of English language (both verbal and written)
• Experience in maritime industry preferred
• Strong organizational and time-management skills
• Attention to detail and a high level of accuracy

What we offer

Fugro provides a positive work environment as well as projects that will satisfy the most curious minds. We also offer great opportunities to stretch and develop yourself. By giving you the freedom to grow faster we think youll be able to do what you do best better. Which should help us to find fresh ways to get to know the earth better. We encourage you to be yourself at Fugro. So bring your energy and enthusiasm your keen eye and can-do attitude. But bring your questions and opinions too. Because to be the worlds leading Geo-data specialist we need the strength in depth that comes from a diverse driven team.

Our view on diversity equity and inclusion

At Fugro our people are our superpower. Their variety of viewpoints experiences knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome but discrimination harassment inappropriate behavior and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially we believe that getting this right brings a sense of belonging of safety and acceptance that makes us feel more connected to Fugros purpose together create a safe and liveable world and to each other.

Whats in it for you

At Fugro our people are our number one priority and central to our purpose to create a safe and livable world. Our values set the foundation for our unique culture: we are determined to deliver we prepare for tomorrow we do whats right and we build trust. Our talent philosophy is driven by our values and fueled by a passion for learning developing leadership behaviors transparency and accountability. Fugro offers opportunities to sharpen skills and provide career growth through on-the-job learning experiences LinkedIn Learning access business and technical training and leadership development programs. We also offer competitive benefits packages including hybrid working to support you in your career journey with us.