Global Executive Assistant & Office Manager

Confidential; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

Confidential seeks a Senior Executive Assistant & Office Manager to support the Founder across UAE, India and the United Kingdom. The portfolio includes education and real estate businesses in India, UAE and UK, with new investment opportunities. The Group plans to establish a UAE family office to manage its growing global portfolio.

This role blends executive assistance, cross-border coordination, meeting management and responsibility for Dubai office operations.

Qualifications

• Bachelor's or Master's degree in business administration, management or related discipline.
• 3–5 years supporting Founder/Chairman/CEO or senior leader.
• Previous UAE experience strongly preferred.
• Experience coordinating senior stakeholders across multiple countries and time zones.
• Exposure to Indian and/or UK business environments would be advantageous.
• Experience in a diversified business group, chairman's office, family office or investment company preferred.
• Excellent written and spoken English.
• Strong ability to prepare professional minutes, executive summaries, presentations and action trackers.
• Excellent organisational and stakeholder-management skills.
• Willingness to travel occasionally.

Responsibilities

• Manage the Founder's calendar, priorities and appointments across multiple businesses and time zones.
• Prepare meeting agendas, briefing notes, presentations and supporting materials.
• Review incoming correspondence and highlight matters requiring the Founder's attention.
• Handle confidential business, investment and personal information responsibly.
• Ensure the Founder is fully prepared for meetings and key commitments.
• Act as a central coordination point between the Founder and senior leadership teams globally.
• Liaise with executives and functional heads at Woxsen University, SLP, UAE, UK and other groups.
• Maintain visibility over key developments, deliverables, approvals and deadlines.
• Ensure effective communication between the Founder's Office and management teams.
• Coordinate matters across different jurisdictions and time zones.
• Attend selected meetings with Founder; prepare concise minutes capturing decisions and actions.
• Maintain a central action and decision tracker across priority businesses.
• Follow up with CEOs and stakeholders on behalf of the Founder.
• Provide regular summaries of outstanding actions, delays, risks and matters requiring attention.
• Coordinate board, management, investment and adviser meetings.
• Coordinate administrative matters for the Group's UAE companies.
• Liaise with free-zone authorities, banks, auditors, tax advisers, lawyers and other advisers.
• Maintain corporate records, licences, contracts, compliance calendars and renewal dates.
• Support establishment of new companies, investment vehicles and ventures.
• Coordinate docs for potential investments and partnerships.
• Support UAE family-office development.
• Coordinate information with India and UK teams; track decisions and organise visits.
• Ensure reports and approvals are completed on time.
• Maintain records for international entities and investments.
• Ensure efficient operation of the Dubai office; manage suppliers and facilities.
• Welcome senior visitors and coordinate meetings; supervise admin staff.
• Maintain filing and information-management systems; help build Founder's Office processes.

Skills

Senior Executive Support

Cross-Border Coordination

Calendar Management

Meeting Minutes

Stakeholder Management

Presentation Preparation

Office Administration

Confidential Information Handling

Education

Bachelor's/Master's in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Project/Task Trackers

Job description

Confidential seeks a Senior Executive Assistant & Office Manager to support the Founder across UAE, India and the United Kingdom. The portfolio includes education and real estate businesses in India, UAE and UK, with new investment opportunities. The Group plans to establish a UAE family office to manage its growing global portfolio.

This role blends executive assistance, cross-border coordination, meeting management and responsibility for Dubai office operations.