Global AI & Cloud Admin & Coordination Specialist

DAMAC Digital; Dubai; On-site; AED 67,000 - 123,000; Full time

Job summary

DAMAC Digital in Dubai is seeking an experienced Administrative Coordinator to provide comprehensive support to the Artificial Intelligence & Cloud Solutions team. You will coordinate scheduling, meetings, travel, and logistics across regions, maintain records, and assist with reports and budget tasks.

The role emphasizes confidentiality, multi-region coordination, and proactive service. Strong English communication and MS Office skills are essential for daily operations in a fast-paced

Qualifications

• Bachelor's degree or Diploma in Business Administration, Office Management, Secretarial Studies, IT Administration, or related field.
• 3+ years of experience in an administrative, executive assistant or office coordination role.
• Strong organisational skills and ability to manage multiple priorities across regions/time zones.
• Proficiency in MS Office / Google Workspace and standard office administration tools.
• Excellent written and verbal communication skills in English.
• Strong attention to detail and discretion when handling confidential information.
• Experience supporting multi-regional or multinational teams is advantageous.
• Experience coordinating meetings, preparing minutes, maintaining trackers and following up on actions.

Responsibilities

• Provide day-to-day administrative support to the AI Department leadership and regional teams.
• Coordinate scheduling, meetings, travel and logistics across multiple regions and time zones.
• Maintain accurate records, filing systems and documentation for the department.
• Support the preparation of reports, presentations and correspondence as required.
• Coordinate procurement of office supplies, equipment and administrative services for the department.
• Act as a point of contact for administrative queries from regional teams.
• Support onboarding logistics for new joiners across regions (equipment, access, documentation).
• Maintain department calendars, trackers and action logs.
• Support expense processing, invoice tracking and basic budget administration tasks.
• Ensure confidentiality and proper handling of sensitive department information.
• Support the coordination of internal events, town halls or team meetings.
• Support the team in ensuring that required documentation and information are available in a timely and organized manner.
• Handle confidential and sensitive commercial, technical, financial, and business information with professionalism, discretion and integrity.
• Perform other administrative, coordination, and operational duties as may reasonably be assigned by the Line Manager.

Skills

MS Office / Google Workspace

English communication

Organisational skills

Multi-regional coordination

Education

Bachelor's degree or Diploma in Business Administration or related

Job description

DAMAC Digital in Dubai is seeking an experienced Administrative Coordinator to provide comprehensive support to the Artificial Intelligence & Cloud Solutions team. You will coordinate scheduling, meetings, travel, and logistics across regions, maintain records, and assist with reports and budget tasks.

The role emphasizes confidentiality, multi-region coordination, and proactive service. Strong English communication and MS Office skills are essential for daily operations in a fast-paced