GCC Event & Exhibition Project Coordinator

Electrasolutions; Dubai; On-site; AED 112,000 - 201,000; Full time

Job summary

Electrasolutions seeks a Project Coordinator to assist the Projects Director and Project Managers in planning, administration and close-out of event and exhibition projects across the GCC. You will keep project information accurate, coordinate communications among internal teams and suppliers, and ensure materials and site requirements are ready when needed.

The role involves on-site work, coordinating briefs, drawings and approvals, and supporting timely project progress and close-out

Qualifications

• Diploma or bachelor’s degree in project management, business administration, events, engineering, construction or a related discipline.
• Two to four years of experience in project coordination, events, exhibitions, fit-out, production or a similar delivery environment.
• Working knowledge of project documentation, procurement follow-up, logistics and site coordination.
• Proficiency in Microsoft Office; experience with project management or document-control systems is an advantage.
• Strong written and spoken English. Arabic or another relevant regional language is an advantage.
• Availability to work on site, travel within the GCC and support projects outside normal office hours when required.

Responsibilities

• Project Administration and Planning: set up and maintain project folders, contact lists, programmes, action trackers and document registers.
• Support the Project Manager in preparing plans, milestones, WBS and kick-off packs.
• Collect project briefs, drawings, approvals and client information; verify documents.
• Update trackers and highlight missing information, overdue actions and delays.
• Coordinate meeting schedules, agendas, minutes and action lists.

Skills

Organisation

Communication

Attention to detail

Team coordination

Problem awareness

Professional conduct

Education

Diploma or bachelor’s degree in project management, business administration, events, engineering, construction or a related discipline

Tools

Microsoft Office

Job description

Electrasolutions seeks a Project Coordinator to assist the Projects Director and Project Managers in planning, administration and close-out of event and exhibition projects across the GCC. You will keep project information accurate, coordinate communications among internal teams and suppliers, and ensure materials and site requirements are ready when needed.

The role involves on-site work, coordinating briefs, drawings and approvals, and supporting timely project progress and close-out