Events & Exhibitions Project Coordinator

ELECTRA; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

ELECTRA is seeking a capable Project Coordinator to support the Projects Director and Project Managers in planning, administration, coordination and close-out of event and exhibition projects across the GCC. The role ensures project information is accurate, actions are followed up, and communication among internal teams and suppliers is coordinated for timely delivery.

You will maintain records, track progress, coordinate with design, production, procurement and logistics teams, and escalate

Qualifications

• Diploma or bachelor’s degree in project management, business administration, events, engineering, construction or a related discipline.
• Two to four years of experience in project coordination, events, exhibitions, fit-out, production or a similar delivery environment.
• Working knowledge of project documentation, procurement follow-up, logistics and site coordination.
• Proficiency in Microsoft Office; experience with project management or document-control systems is an advantage.
• Strong written and spoken English. Arabic or another relevant regional language is an advantage.
• Availability to work on site, travel within the GCC and support projects outside normal office hours when required.

Responsibilities

• Coordinate project administration and planning tasks: set up project folders, maintain trackers, and issue agendas, minutes and action lists.
• Support the Project Manager in preparing project plans, milestone schedules, work breakdowns and internal kick-off packs.
• Collect briefs, drawings, specifications, approvals and client information; ensure documents are complete and current.
• Coordinate flow of briefs, drawings, revisions and approvals between teams and clients.
• Prepare and maintain RFQ logs, purchase trackers and supplier comparison information.
• Escalate issues to the Project Manager; do not approve commercial commitments unless delegated.
• Coordinate site access, permits, inductions, delivery schedules and on-site logistics.
• Prepare site files with drawings, schedules, checklists and health and safety documents.
• Support on-site communication and record progress, snags, instructions and completed actions.
• Report deviations, incidents or risks to the Project Manager and assist with handover and close-out.

Skills

Organization

Communication

Attention to detail

Team coordination

Problem solving

Professional conduct

Education

Diploma or bachelor’s degree in relevant field

Tools

Microsoft Office

Job description

ELECTRA is seeking a capable Project Coordinator to support the Projects Director and Project Managers in planning, administration, coordination and close-out of event and exhibition projects across the GCC. The role ensures project information is accurate, actions are followed up, and communication among internal teams and suppliers is coordinated for timely delivery.

You will maintain records, track progress, coordinate with design, production, procurement and logistics teams, and escalate