Front Office & Management Assistant

Confidential; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

Confidential is seeking an experienced administrative professional to manage the front office and provide secretarial support to the Senior Leadership Team. You will maintain a professional reception, ensure smooth daily office administration, and coordinate meetings, travel and confidential correspondence.

You will handle calendars, prepare agendas and documents, liaise with external providers, and keep office records organized in a discreet, professional environment.

Qualifications

• Diploma or equivalent qualification in any discipline.
• 3–5 years of experience in administration, executive secretarial, front office or office management roles.
• Strong communication, interpersonal and organizational skills; able to manage multiple tasks.

Responsibilities

• Front Office: welcome visitors, manage calls and enquiries, coordinate meetings and reception.
• Senior Leadership Team Support: manage calendars, prepare agendas, travel arrangements and confidential documents.

Skills

Communication skills

Organizational skills

Time management

MS Office

Education

Diploma or equivalent

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Job description

Job Purpose

Responsible for managing the front office and providing secretarial and administrative support to the Senior Leadership Team. The role will ensure a professional reception, smooth daily office administration, effective coordination of meetings and appointments, and timely handling of correspondence and other administrative requirements.

Key Responsibilities

Front Office

• Welcome and assist visitors, clients and business partners professionally.
• Manage incoming calls, emails and general enquiries.
• Coordinate visitor appointments and meeting room bookings.
• Receive and distribute correspondence and courier deliveries.
• Maintain a professional and organized reception area.

Senior Leadership Team Support

• Manage calendars, appointments and meetings for senior management.
• Arrange meetings, prepare agendas, documents and presentations as required.
• Coordinate travel arrangements, accommodation and transportation when required.
• Prepare and manage confidential correspondence and documents.
• Provide general administrative and coordination support to the Senior Leadership Team.

Office Management

• Manage day-to-day office administration and facilities.
• Monitor office supplies, stationery and pantry requirements.
• Coordinate office maintenance, repairs and service providers.
• Liaise with building management, suppliers and other external parties.
• Maintain office records, documents and administrative files.
• Support company meetings, events and other office activities.
• Ensure the office remains organized, professional and well maintained.

Requirements

• Diploma or equivalent qualification in any discipline.
• Minimum 3-5 years of experience in administration, executive secretarial, front office or office management roles.
• Good communication and interpersonal skills.
• Strong organizational and time-management skills.
• Good knowledge of Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.
• Professional, discreet and able to handle confidential information.
• Ability to manage multiple tasks and work with senior management.