Front Desk Receptionist/Front Office Manager

oto high; Sharjah; On-site; AED 45,000 - 89,000; Full time

Job summary

oto high is seeking a Front Desk Receptionist/Front Office Manager to oversee front-office operations, greet visitors, manage inquiries, and coordinate appointments. The role includes administrative support, maintaining records, and ensuring service standards across departments.

You will work closely with management to resolve issues and maintain efficient information flow. The ideal candidate has strong communication, organizational, and multitasking abilities, with a professional, courteous

Qualifications

• Diploma or Bachelor's degree in Business Administration, Hospitality, Office Management, Communications, or a related field preferred.
• Strong understanding of reception, front-office, customer service, and general administrative procedures.
• Professional and approachable communication style with strong interpersonal skills.
• Excellent verbal and written communication abilities.
• Strong organizational skills with the ability to manage appointments, schedules, records, and multiple requests.
• Ability to handle incoming calls, emails, messages, visitors, and general inquiries professionally.
• Strong attention to detail when maintaining records, schedules, correspondence, and administrative documentation.
• Familiarity with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Microsoft Teams.
• Ability to coordinate meetings, meeting rooms, appointments, visitors, deliveries, and office-related activities.
• Strong customer-service mindset with the ability to remain calm and professional when handling difficult or unexpected situations.
• Ability to prioritize tasks and respond efficiently to changing operational requirements.
• Good problem-solving and decision-making skills with a practical approach to resolving front-office issues.
• Ability to maintain confidentiality when handling business information, documents, schedules, and visitor details.
• Strong coordination skills when working with management, employees, clients, vendors, and external service providers.
• Ability to maintain professional presentation and consistent service standards.
• Familiarity with visitor management systems, office communication platforms, booking systems, or CRM tools is an advantage.
• Ability to prepare basic reports, maintain administrative records, and organize digital and physical documentation.
• Strong teamwork skills combined with the ability to work independently when required.
• A service-oriented, organized, reliable, and professional approach to daily responsibilities.

Responsibilities

• Oversee front-desk coordination and ensure a welcoming, efficient experience for guests and visitors.
• Greet visitors, handle calls and messages, and coordinate appointments.
• Maintain front-desk records and ensure documentation is accurate and up to date.
• Support administrative coordination, deliveries, and meeting-room arrangements.
• Coordinate front-office workflows and assist with onboarding and policy adherence.
• Communicate professionally with employees, management, clients, and vendors.

Skills

Customer service mindset

Coordination skills

Communication skills

Multitasking

Attention to detail

Professional presentation

Education

Diploma or Bachelor’s in Business Administration / Hospitality / Office Management / Communications

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

Job description

Role Description

The Front Desk Receptionist / Front Office Manager is responsible for overseeing front-office activities while providing a professional, welcoming, and efficient experience for guests, visitors, clients, and business partners. The role combines front-desk coordination, administrative support, communication, scheduling, and daily front-office operations.

The position serves as an important point of contact between the organization and its visitors. Responsibilities include managing inquiries, greeting visitors, handling calls and messages, coordinating appointments, maintaining front-desk records, and ensuring that requests are directed to the appropriate departments.

The role supports the smooth operation of reception and front-office procedures by organizing schedules, coordinating meetings, maintaining visitor information, and ensuring that relevant documentation is accurate and up to date. The position may also assist with correspondence, deliveries, reservations, meeting-room arrangements, and general administrative coordination.

As a Front Office Manager, the role may involve coordinating front-office workflows, assigning daily priorities, monitoring service standards, and ensuring that established procedures are consistently followed. The position works closely with management and other departments to resolve operational issues and maintain an efficient flow of information.

Customer service is a central part of the role. The position is expected to respond to inquiries professionally, understand visitor or client requirements, provide accurate information, and handle requests with discretion and courtesy. Where issues arise, the role coordinates with the relevant team to provide an appropriate and timely response.

The position may also support administrative and facility-related activities, including office supplies, access arrangements, meeting-room coordination, courier services, incoming and outgoing correspondence, and general office organization. Accurate records and clear communication are essential to maintaining efficient daily operations.

The Front Office Manager may be responsible for monitoring reception procedures, developing internal checklists, improving front-office workflows, and maintaining consistent service standards. The role can also contribute to onboarding processes by helping new employees understand reception procedures, communication channels, visitor policies, and office protocols.

The position requires strong coordination skills when managing multiple requests at the same time. Calls, visitors, appointments, messages, meetings, and administrative tasks may need to be handled simultaneously while maintaining professionalism and attention to detail.

Confidentiality and professional judgment are important aspects of the role. The position may handle sensitive visitor information, internal communications, documents, schedules, and business correspondence and should therefore maintain appropriate discretion at all times.

The role also involves regular communication with employees, management, clients, vendors, service providers, and external visitors. A polished and approachable communication style is essential for representing the organization professionally and creating a positive front-office environment.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Hospitality, Office Management, Communications, or a related field is preferred.
• Strong understanding of reception, front-office, customer service, and general administrative procedures.
• Professional and approachable communication style with strong interpersonal skills.
• Excellent verbal and written communication abilities.
• Strong organizational skills with the ability to manage appointments, schedules, records, and multiple requests.
• Ability to handle incoming calls, emails, messages, visitors, and general inquiries professionally.
• Strong attention to detail when maintaining records, schedules, correspondence, and administrative documentation.
• Familiarity with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Microsoft Teams.
• Ability to coordinate meetings, meeting rooms, appointments, visitors, deliveries, and office-related activities.
• Strong customer-service mindset with the ability to remain calm and professional when handling difficult or unexpected situations.
• Ability to prioritize tasks and respond efficiently to changing operational requirements.
• Good problem-solving and decision-making skills with a practical approach to resolving front-office issues.
• Ability to maintain confidentiality when handling business information, documents, schedules, and visitor details.
• Strong coordination skills when working with management, employees, clients, vendors, and external service providers.
• Ability to maintain professional presentation and consistent service standards.
• Familiarity with visitor management systems, office communication platforms, booking systems, or CRM tools is an advantage.
• Ability to prepare basic reports, maintain administrative records, and organize digital and physical documentation.
• Strong teamwork skills combined with the ability to work independently when required.
• A service-oriented, organized, reliable, and professional approach to daily responsibilities.