Receptionist and Hr Admin

Key One Realty Llc; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Key One Realty Group in Dubai seeks a front-office based HR administrator to oversee reception, office administration, and HR coordination. You will be the first point of contact and own day-to-day HR tasks, ensuring proper completion of administrative matters.

You will manage the front desk, employee records, onboarding/offboarding, visa and Labour document expiries, and support recruitment. Strong English, MS Office skills and confidentiality are essential for success in this role.

Qualifications

• Minimum 3 years' UAE experience in HR administration and office coordination.
• Good knowledge of UAE employment, visa, and labour administration.
• Front-office/reception experience in a professional corporate environment.
• Experience with HR systems.
• Excellent organization and follow-up skills.
• Strong attention to detail and documentation discipline.
• Confident, professional and well-presented.
• Strong written and spoken English.
• Good Microsoft Office skills.
• Ability to work independently and take ownership of responsibilities.
• Real estate experience is an advantage.

Responsibilities

• Manage the front desk and maintain a professional and welcoming office environment.
• Coordinate day-to-day office administration and operational requirements.
• Maintain complete and accurate employee files and HR records.
• Manage attendance, leave records and HR system updates.
• Coordinate employee onboarding and offboarding.
• Monitor employment contracts, visas, Emirates IDs and labour document expiries.
• Coordinate visa and labour processes with PRO service providers.
• Support recruitment, CV screening and interview coordination.
• Prepare HR letters and employee documentation.
• Coordinate company assets, access cards, keys and employee administrative requirements.
• Liaise with office suppliers and service providers.
• Maintain strict confidentiality of employee and company information.
• Proactively follow up on outstanding HR and administrative matters.
• Provide administrative support and reporting to management.

Skills

Front desk

HR admin

Office coord

HR systems

English prof

MS Office

Independent worker

Attention to detail

Confidentiality

Real estate exp

Job description

This is a front-office-based position combining reception oversight office administration and HR coordination The successful candidate will be the first point of contact for our office while taking ownership of day-to-day HR administration and ensuring that administrative matters are properly followed through to completion

Key Responsibilities

• Manage the front desk and maintain a professional and welcoming office environment
• Coordinate day-to-day office administration and operational requirements
• Maintain complete and accurate employee files and HR records
• Manage attendance leave records and HR system updates
• Coordinate employee onboarding and offboarding
• Monitor employment contracts visas Emirates IDs and labour document expiries
• Coordinate visa and labour processes with the PRO service providers
• Support recruitment CV screening and interview coordination
• Prepare HR letters and employee documentation
• Coordinate company assets access cards keys and employee administrative requirements
• Liaise with office suppliers and service providers
• Maintain strict confidentiality of employee and company information
• Proactively follow up on outstanding HR and administrative matters
• Provide administrative support and reporting to management

Minimum 3 years' relevant UAE experience in HR administration and office coordination

• Good knowledge of UAE employment, visa, and labour administration
• Previous front-office/reception experience in a professional corporate environment
• Experience with HR systems
• Excellent organization and follow-up skills
• Strong attention to detail and documentation discipline
• Confident, professional and well-presented
• Strong written and spoken English
• Good Microsoft Office skills
• Ability to work independently and take ownership of responsibilities
• Real estate experience is an advantage

We are looking for someone who is structured, responsible, proactive and confident in dealing with both employees and visitors, and who takes responsibility for seeing tasks through to completion.

Location

Barsha Heights (Tecom), Dubai, UAE

Company

Key One Realty Group

Position

Full-time, office-based