Front Office & Events Coordinator

Halian; Abu Dhabi; On-site; AED 39,060 - 61,380; Full time

Job summary

Halian in Abu Dhabi is seeking a professional Front Office & Administrative Coordinator to be the first contact for visitors, clients and stakeholders. The role blends reception duties with office coordination, events support and cross‑departmental admin tasks.

Responsibilities include welcoming guests, managing reception, coordinating meetings and venues, handling inquiries, preparing reports and coordinating vendors to ensure smooth daily operations and a positive visitor experience.

Qualifications

• Experience in front desk reception or office administration.
• Ability to coordinate calendars, meetings and room bookings.
• Experience supporting events and vendor coordination.
• Strong customer service and communication skills.

Responsibilities

• Welcome visitors, clients, guests and VIPs professionally.
• Manage reception operations and maintain a positive first impression.
• Handle inquiries, correspondence and visitor coordination.
• Support meeting room scheduling and visitor logistics.
• Provide day‑to‑day administrative support across departments.
• Coordinate calendars, meetings, room bookings and office services.
• Prepare reports, presentations and administrative documentation.
• Liaise with internal stakeholders and external vendors.
• Assist with planning and coordination of internal events and employee engagement initiatives.
• Support event-day execution and stakeholder coordination.
• Ensure smooth participant and visitor experience.

Skills

Reception

Office coordination

Event coordination

Customer service

Communication

Calendar management

Administrative reporting

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Halian in Abu Dhabi is seeking a professional Front Office & Administrative Coordinator to be the first contact for visitors, clients and stakeholders. The role blends reception duties with office coordination, events support and cross‑departmental admin tasks.

Responsibilities include welcoming guests, managing reception, coordinating meetings and venues, handling inquiries, preparing reports and coordinating vendors to ensure smooth daily operations and a positive visitor experience.