Administrative Assistant - Team Support

AECOM Middle East Ltd; Al Ruways Industrial City; On-site; AED 55,800 - 78,120; Full time

Job summary

AECOM Middle East Ltd is seeking an Administrative Assistant in Abu Dhabi to support scheduling, communication, and documentation in a civil engineering context. This role is part of the Fursa Program aimed at helping UAE Nationals build careers in administration.

Responsibilities include managing appointments, handling correspondence, and preparing reports. Ideal candidates will have strong communication skills, organizational abilities, and familiarity with Microsoft Office. Experience in an administrative role is a plus.

Qualifications

• UAE National with a valid family book required for this role.
• Interest in developing a career in administration or office support.
• Good communication skills for managing calls and correspondence.
• Organized and reliable with task management abilities.
• Basic knowledge of Microsoft Office tools is beneficial.

Responsibilities

• Manage schedules, appointments, and travel for executives.
• Handle phone calls, emails, and office communication professionally.
• Prepare administrative documents and maintain filing systems.
• Support smooth office operations and coordinate office supplies.
• Assist with data entry and follow-up tasks as needed.

Skills

Office administration

Team support

Calendar management

Meeting coordination

Travel arrangements

Email communication

Phone handling

Report preparation

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Administrative Assistant – Team Support

Location: Abu Dhabi, United Arab Emirates

Industry: Civil Engineering | Function: Administrative | Experience: Entry level to early career | Job Type: Full-time

Salary: 5000-7000 (estimate – final offer confirmed with employer)

Administrative Assistant – Team Support in Abu Dhabi, United Arab Emirates is a Civil Engineering opportunity for a UAE National with a valid family book to support scheduling, communication, documentation, office coordination, and day‑to‑day administrative activities within AECOM’s professional infrastructure and buildings project environment. This Fursa Program role is ideal for candidates looking to build practical office support experience while working with executives, managers, and technical teams in a structured corporate setting.

Key Responsibilities

• Manage appointments, meetings, calendars, and travel arrangements for executives, managers, or project teams.
• Handle phone calls, emails, correspondence, and routine communication as a professional first point of contact.
• Prepare reports, memos, presentations, forms, and administrative documents with accuracy and attention to detail.
• Maintain filing systems, office records, digital documents, and supporting administrative information.
• Support smooth office operations by ordering supplies, coordinating office equipment, and assisting with workplace needs.
• Assist with data entry, research, document updates, follow‑ups, and other support tasks as required.
• Coordinate with internal teams to help keep daily administrative activities organized and timely.
• Maintain confidentiality when handling business documents, communication, and team information.
• Support meetings by preparing materials, tracking basic actions, and helping with coordination requirements.
• Follow company procedures and contribute to an organized, professional, and efficient office environment.

Ideal Profile

• UAE National with a valid family book, as required for this Fursa Program opportunity.
• Interest in starting or developing a career in administration, business support, office coordination, or project support.
• Good communication skills with the ability to manage calls, emails, and workplace correspondence professionally.
• Comfortable preparing basic reports, memos, presentations, filing records, and administrative documents.
• Organized and reliable, with the ability to manage multiple daily tasks in a busy office setting.
• Basic knowledge of Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook will be helpful.
• Positive attitude, willingness to learn, and confidence to support managers, teams, and visitors.
• Able to work on‑site in Abu Dhabi within a structured engineering and infrastructure consultancy environment.

Skills Set

• Office administration
• Team support
• Calendar management
• Meeting coordination
• Travel arrangements
• Email communication
• Phone handling
• Report preparation
• Memo preparation
• Presentation support
• Filing systems
• Records management
• Data entry
• Office supplies coordination
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Confidential document handling
• Administrative follow‑up

Why Join Us

• Join AECOM’s Fursa Program, designed to support UAE Nationals in building meaningful professional careers.
• Gain practical administrative experience inside a global civil engineering and infrastructure consultancy.
• Work with managers, technical teams, and project professionals in a well‑structured Abu Dhabi office environment.
• Build useful career skills in communication, scheduling, documentation, office coordination, and business support.
• Develop a strong foundation for future growth in administration, project office support, or corporate operations.
• Be part of a workplace focused on learning, collaboration, professionalism, and long‑term career development.

About the Company

AECOM is a global infrastructure and engineering consultancy delivering planning, design, advisory, program management, construction management, and supervision services across buildings, transportation, water, environment, and energy. In Abu Dhabi and across the UAE, AECOM supports public and private sector clients with sustainable, resilient, and technically advanced project solutions that help strengthen infrastructure, improve communities, and support future‑ready development.