Front Desk Concierge and Office Operations

Lunate; Abu Dhabi; On-site; AED 39,000 - 61,000; Full time

Job summary

Lunate in Abu Dhabi is seeking a polished Receptionist to be the first point of contact for visitors, clients, candidates, and staff. You will manage front-desk operations, coordinate meeting room access, and support daily office administration to keep the workplace welcoming and efficient.

This role demands strong communication, discretion, and the ability to juggle multiple priorities with a proactive, service-oriented attitude.

Qualifications

• 2-5 years of experience in a receptionist/front desk/customer service/administrative role.
• Experience in corporate, financial services, investment, professional services, or multinational environment is advantageous.
• Professional appearance and demeanor.
• Excellent verbal and written communication skills.
• Excellent interpersonal and relationship-building abilities.
• Ability to manage multiple priorities and work effectively under pressure.
• High level of discretion and confidentiality.

Responsibilities

• Greet and welcome visitors, guests, and clients in a professional and courteous manner.
• Notify employees of visitor arrivals and coordinate meeting room access as required.
• Maintain a clean, organized, and professional reception area at all times.
• Answer, screen, and route incoming telephone calls efficiently.
• Take accurate messages and ensure timely communication to relevant employees.
• Respond to general inquiries and direct requests to appropriate departments.
• Manage shared reception email inboxes where applicable.
• Provide general administrative support to various departments.
• Assist with document preparation, filing, scanning, photocopying, and record management.
• Support coordination of meetings, appointments, and office events.
• Maintain office directories, contact lists, and reception records.
• Monitor meeting room bookings and ensure facilities are prepared.
• Coordinate courier services, mail distribution, and package deliveries.
• Assist with office supply inventory tracking and replenishment requests.
• Liaise with building management, vendors, and service providers on routine matters.
• Welcome interview candidates and external stakeholders professionally.
• Coordinate interview logistics with Talent Acquisition and hiring teams when required.
• Ensure a positive visitor and client experience consistent with the organization's values and standards.
• Maintain confidentiality of sensitive company, employee, and visitor information.
• Adhere to company policies, health and safety requirements, and security procedures.
• Support emergency response and evacuation procedures as directed.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Discretion

Problem-solving

Multitasking

Job description

Lunate in Abu Dhabi is seeking a polished Receptionist to be the first point of contact for visitors, clients, candidates, and staff. You will manage front-desk operations, coordinate meeting room access, and support daily office administration to keep the workplace welcoming and efficient.

This role demands strong communication, discretion, and the ability to juggle multiple priorities with a proactive, service-oriented attitude.